Export Documentation Executive

Key Responsibilities

Export Documentation

Prepare or verify export shipping documents including:

o Commercial Invoice

o Packing List

o Bill of Lading (B/L)

o Shipping Bill

o Certificate of Origin

o SI/VGM filing

Coordinate with shipping lines for booking confirmation and vessel schedules

Prepare draft and final B/L copies

Submit AMS/ENS/ISF filings where required

Import Documentation

Handle import shipment documentation and arrival notices

Coordinate with customers, CHA, transporters, and overseas agents

Verify IGM details and shipping documents

Support customs clearance process

Coordination & Operations

Coordinate with:

o Shipping lines

o Freight forwarders

o Customs brokers (CHA)

o Transporters

o Overseas agents

o Internal sales and operations teams

Follow up for document approvals and shipment status

Maintain shipment records and tracking reports

Compliance & System Handling

Ensure documentation complies with customs and international trade regulations

Maintain proper filing of physical and digital records

Update shipment details in ERP/Cargo Wise/software systems

Required Skills

Knowledge of freight forwarding and shipping documentation

Understanding of shipping terms and Incoterms 2020

Familiarity with import/export procedures

Good communication and coordination skills

Strong attention to detail

Ability to work under pressure and shipment deadlines

Proficiency in MS Excel, Word, Outlook, and logistics software

Pay: Up to ₹28,000.00 per month

Work Location: In person