Export Documentation Executive

Role & responsibilities

* Prepare and issue Proforma Invoices accurately as per customer requirements.

* Create and maintain comprehensive export shipment checklists for Factory to ensure compliance with customer, shipping line, and regulatory requirements.

* Prepare Custom Invoices and other export-related documentation

* Review and verify export documentation checklists to ensure accuracy and completeness.

* Prepare and submit Shipping Instructions (SI) to shipping lines and coordinate for any required amendments or corrections.

* Follow up with shipping lines until the final Bill of Lading (B/L) or Sea Waybill (SWB) is issued and released.

* Coordinate with shipping lines to obtain freight invoices and other applicable charges.

* Liaise with the Accounts team to ensure timely processing and release of payments related to freight and shipping charges.

* Prepare and maintain banking documents related to shipping line freight payments.

Preferred candidate profile

* Apply for and obtain Certificates of Origin (COO) through the relevant online portals.

* Possess thorough knowledge of export compliance processes, including CRIA, SGS, CargoX, BSC, and EIG requirements.

* Coordinate courier bookings through multiple service providers such as FedEx, Aramex, DHL, and other logistics partners.

* Prepare and dispatch final shipping documents to buyers within the required timelines.

* Apply for and track e-BRC (Electronic Bank Realisation Certificate) through the designated online platform.

* Maintain proper records and ensure timely completion of all post-shipment documentation and regulatory requirements.