Export Documentation Executive

Job Title: Documentation Executive – Rice Export
Company: NIROS Exports & Trading Pvt. Ltd.
Location: Bhilai, Chhattisgarh (work from office)
Experience: Minimum 5 years in export documentation (rice or agri-commodity exports preferred)
Employment Type: Full-time, permanent
Salary: 20,000 - 30000 (Negotiable based on experience and expertise)
Vacancies: 01

About the Company

NIROS Exports & Trading Pvt. Ltd. is part of the Niros Group of Companies, a Bhilai-based business group established in 1971. The company exports rice to buyers across international markets.

Role Summary

We are looking for an experienced Documentation Executive to independently handle end-to-end pre-shipment and post-shipment export documentation for rice consignments. The role involves coordinating with CHAs, shipping lines, banks, inspection agencies, and buyers so that shipments are cleared on time, documents are error-free, and payments are realised.

Key Responsibilities

Pre-shipment documentation:

• Prepare and verify the proforma invoice, commercial invoice, packing list, and sales contract documents.
• Arrange the Certificate of Origin, phytosanitary certificate, fumigation certificate, and inspection, quality, and weight certificates.
• Coordinate with the CHA for shipping bill filing, and check it for HSN, quantity, FOB value, exchange rate, and export incentive scheme details.
• Follow up on container booking, stuffing, VGM, and shipping instructions (SI) submission.

Bill of Lading and shipping coordination:

• Check and approve the draft BL against the contract, LC, and shipping bill, and get the final BL released on time.
• Coordinate with shipping lines, freight forwarders, and CHAs on vessel schedules, cut-offs, and amendments.
• Verify CHA and freight bills against approved rates.

Banking, forex, and hedging:

• Prepare and submit export documents to the bank under LC, DA, DP, CAD, and advance payment terms.
• Scrutinise LC terms and ensure documents are compliant to avoid discrepancies.
• Track payment realisation, e-BRC and FIRC, and EDPMS closure of shipping bills.
• Support the finance team on forex exposure tracking, forward contract booking and utilisation, and export credit (EPC and PCFC) documentation.

Compliance and records:

• Ensure compliance with DGFT, Customs, RBI and FEMA, and APEDA requirements, including export policy changes for rice.
• Process export incentive claims such as RoDTEP and duty drawback, and follow up on GST refunds for exports.
• Maintain shipment-wise files and update MIS trackers on document status, pending BLs, and outstanding realisations.

Required Skills and Knowledge

• Strong working knowledge of export procedure, shipping bills, Bills of Lading, Incoterms, and LC (UCP 600) documentation.
• Understanding of forex, bank realisation, and hedging through forward contracts.
• Familiarity with ICEGATE, DGFT, and APEDA portals.
• Good command of MS Excel or Google Sheets, and email drafting in English.
• High accuracy, attention to detail, and the ability to meet shipment and bank deadlines.
• Working knowledge of Tally or any ERP is an added advantage.

Qualification

• Graduate in any discipline (B.Com, BBA, or MBA preferred).
• A diploma or certification in Export-Import Management or International Trade is an added advantage.

Who Should Apply

• Candidates with at least 5 years of hands-on export documentation experience, preferably with a rice, agri-commodity, or merchant exporter.
• Candidates based in or willing to relocate to Bhilai or Durg.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person