Export Documentation Executive

About Saman Global

Saman Global Private Limited (formerly known as Saman Tea Private Limited) is the largest exporter of black tea and refined sunflower oil in India. Headquartered in Kolkata, we are a Government-recognised Three Star Export House and an AEO T2 (Authorised Economic Operator, Tier 2) certified company, exporting tea, edible oils and FMCG products to Iraq, the Middle East, Africa and beyond.

Key Responsibilities

• Shipping bill filing: Prepare, check and file shipping bills on ICEGATE; track LEO, drawback, RoDTEP and IGST refund status.
• Shipping instructions (SI) and BL checking: Submit SIs to shipping lines and scrutinise draft Bills of Lading against the contract, invoice, packing list and L/C terms before release.
• Certificates of Origin: Obtain non-preferential COOs and preferential COOs under applicable FTAs and trade agreements through the relevant issuing agencies.
• Phytosanitary certificates: Apply for and obtain phytosanitary certificates and coordinate inspection with plant quarantine authorities.
• Advance Authorisation: Handle export obligation tracking, documentation and redemption under the Advance Authorisation scheme with DGFT.
• Factory stuffing / self-sealing: Manage factory stuffing and self-sealing procedures, e-seal compliance and related customs formalities.
• eBRC and export realisation: Generate and reconcile eBRCs on the DGFT portal and track realisation of export proceeds.
• AEO T2 compliance: Maintain records and procedures required to keep our AEO T2 status in good standing.
• Coordination: Work daily with shipping lines, freight forwarders and CHAs on bookings, container allotment, stuffing, gate-in, customs clearance and vessel cut-offs.
• Import documentation: Handle documentation and customs clearance for imports of packing materials and other inputs.
• Document dispatch: Prepare and dispatch complete export document sets to banks and buyers on time.

What We Are Looking For

• Graduate in Commerce or any discipline; a diploma or certificate in Export–Import Management or Foreign Trade is preferred.
• 2–6 years of hands-on export–import documentation experience, ideally with a merchant exporter or manufacturer-exporter.
• Working knowledge of ICEGATE, the DGFT portal, the Foreign Trade Policy and the Customs Act.
• Practical understanding of AEO T2 requirements, Advance Authorisation, factory stuffing/self-sealing, preferential and non-preferential COOs, phytosanitary certification and eBRC.
• Familiarity with Incoterms, L/C documentation (UCP 600) and bank document submission.
• Experience with tea, edible oil or other agri/food exports is an advantage.
• Strong attention to detail, the ability to work to vessel cut-offs, and clear communication in English and Hindi.
• Proficient in MS Excel and email.

Job Type: Full-time

Pay: Up to ₹600,000.00 per year

Work Location: In person