Export Documentation Manager

Role & responsibilities

- Export Documentation Management

- International Trade Compliance & Regulatory Knowledge

- Customs Clearance & Logistics Coordination

- INCOTERMS, Letters of Credit (LC) & Trade Finance

- ERP Systems, DGFT/ICEGATE & Documentation Tools Proficiency

• Prepare and verify all export documentation including invoices, packing lists, bills Of lading, certificates Of Origin, and Other required documents.

• Coordinate with CHA (Customs House Agents), freight forwarders, and shipping lines for shipment bookings and documentation.

• Ensure compliance with country-specific export regulations, INCOTERMS, and relevant legal requirements.

• Maintain updated knowledge of export documentation procedures and international shipping laws.

• Track shipments and maintain communication with logistics partners and customers to ensure timely delivery.

• Liaise internal finance teams for submission of documents under LCs (Letters of Credit) and realization of export proceeds.

• Work closely with the sales and production teams to ensure timely order processing and dispatch.

• Maintain organized records of all export documentation for audit and compliance purposes.

• Implement process improvements to reduce documentation errors and enhance operational efficiency.

• Train and guide team members in export documentation standards and practices.

Preferred candidate profile

• Bachelor's degree in International Business, Supply Chain, or any related field. MBA preferred.

• 5 to 8 years of experience in export documentation, preferably in the manufacturing or trading industry.

• Strong understanding of export procedures, INCOTERMS, and international trade compliance.

• Familiarity with online export documentation portals (e.g. DGFT, ICEGATE, EDI systems).

• Excellent organizational and communication skills.

• Ability to manage multiple shipments and prioritize tasks effectively. - Proficient in MS Office, ERP, Excel systems, and export documentation tools.