Export Documentation Specialist

About the role

We are seeking a detail-oriented Export Documentation Specialist to manage export documentation and trade compliance for our international shipments from Thailand. The ideal candidate has hands-on experience with export customs procedures, shipping documentation, and international trade compliance, along with strong English communication skills for liaising with overseas buyers, freight forwarders, and internal teams.

Key responsibilities

• Prepare, review, and process export documentation including commercial invoices, packing lists, bills of lading, certificates of origin, and letters of credit
• Ensure full compliance with Thai Customs Department export regulations and destination-country import requirements
• Apply for and manage export-related permits, licenses, and certificates (e.g., Form A, Form D, FTA Certificates of Origin, phytosanitary/health certificates as needed)
• Coordinate with freight forwarders, shipping lines, and customs brokers to schedule shipments and ensure timely export clearance
• Liaise in English with overseas buyers and agents to confirm shipping terms, resolve documentation discrepancies, and provide shipment status updates
• Verify accuracy of export declarations submitted via the Thai Customs e-Export system
• Track outbound shipments and maintain organized records of all export transactions
• Monitor changes in export regulations, tariffs, sanctions, and destination-country requirements
• Support internal and external audits related to export compliance
• Manage export documentation workflows using ERP or trade management software

About you

• Bachelor's degree in International Trade, Logistics, Business Administration, or a related field preferred
• Minimum 2–3 years of experience in export documentation, freight forwarding, or international trade operations
• Strong knowledge of Thai Customs export procedures, INCOTERMS, and international trade compliance
• Proficiency in English (written and verbal) — additional languages a plus
• Proficient in Microsoft Office (Excel, Word, Outlook); ERP system experience preferred
• Strong attention to detail, organizational skills, and ability to manage deadlines across time zones