Export Documents Administrator

About the role

Are you organised, proactive and great at keeping things on track? Do you thrive in a busy environment where every day brings something different?

We’re looking for a switched-on Export Document Administrator to join our already established team in keeping our products, exports and administration running smoothly.

This is a hands-on and important role where attention to detail really matters. You’ll report to and work closely with our Export Co-Ordinator, supporting everything from export documentation and container movements to stock inventory, reporting and compliance.

You’ll be the person making sure the details are right, the paperwork is in order, and our products keep moving — while ensuring we meet all company, customer, statutory and legislative requirements.

What you’ll be doing

• Supporting the smooth movement of products in and out of Pelco
• Export documentation, containers and stock inventory
• Ensuring customer, statutory and compliance requirements are met
• Keeping records, reporting and administration accurate and up to date
• Providing support and cover for the Export Co-Ordinator
• Supporting and assisting with export and local sales activities
• Jumping in wherever needed to keep things moving

Why you’ll enjoy this role

This isn’t a role where you’ll be doing the same thing every day. It’s busy, varied and integral to the business. You’ll have the opportunity to take ownership and be a part of our team in how smoothly our operations run.

If you’re organised, reliable, detail-oriented and someone who takes pride in getting things done, we’d love to hear from you.

Key responsibilities

• Arrange sales orders
• Container Loadout documents and spreadsheets
• Create export documentation including MPI E-Certs, Health Certificates, Catch Certificates, Certificates of Origins, CEDOs, Invoices and Pack lists, Port pre-advices, container loadout sheets, Carter's Notes, Dolphin Safe certs and Captains Statements
• Work with shipping companies to book containers, create bills of lading, submit SLIs
• Arrange transport of containers to and from the Port
• Communicate with customers to confirm and report on sales orders and their progress
• Ensure all export orders comply with Overseas Market Access Requirements (OMARs)
• Help arrange transport for product going offsite for blast freezing or storage
• Assist with the preparation of local sales documents and pataka kai orders
• Work with the Coldstore Site Manager and Export Co-Ordinator to check XIMS stock records are accurate

Experience within an Export / Logistics role is advantageous however training will be provided to the successful person.

If this sounds like just what you are looking for, we’d love to hear from you!

Please send your CV, along with a cover letter telling us why you are the ideal fit for this role, notice period and desired salary.

We look forward to meeting you!