Export Import & Licensing Staff

About the role

This role involves managing administrative and licensing documentation for the company related to export-import activities according to operational needs. You will prepare, verify, and archive export-import documents, coordinate with government agencies, freight forwarders, and internal departments, and ensure all documentation is complete and compliant with regulations.

Key responsibilities

• Manage administration and licensing documentation for the company related to export-import activities according to operational needs
• Prepare, verify, and archive export-import documents, including invoices, packing lists, and supporting documents according to transactions
• Coordinate with government agencies, freight forwarders, customs brokers, vendors, and relevant departments in the licensing and export-import process
• Monitor the status of submissions, issuance processes, and validity of licensing documents to ensure compliance with applicable regulations
• Monitor changes in regulations and administrative requirements relevant to the company's export-import activities
• Ensure completeness and accuracy of documents before submission to relevant parties and follow up on any deficiencies or revisions
• Prepare periodic reports on licensing status, export-import documents, and processing obstacles to management
• Update licensing and export-import document databases in an orderly, accurate, and easily traceable manner

About you

• Minimum D3/S1 education in relevant fields, preferably Business Administration, Management, Logistics, or related fields
• Minimum 1 year of experience in licensing administration, export-import, or customs; open to fresh graduates with relevant understanding
• Understanding of export-import document administration and company licensing procedures
• Able to operate Microsoft Office, especially Excel and Word, and perform systematic document filing
• Good communication and coordination skills with government agencies, vendors, freight forwarders, and internal departments
• Thorough, organized, proactive, and able to monitor deadlines and document validity periods
• Able to work independently and in teams and willing to learn applicable export-import regulations
• Understanding of basic export-import document administration
• Basic English language skills for reading documents and correspondence
• Understanding of basic licensing and able to search for regulatory information from official sources