Export Import Staff

Qualifications:

• Bachelor’s Degree in Business Administration, Logistics or equivalent field
• Minimum of 2–3 years of hands-on experience in handling export and import administration.

Responsibilities:

• Export document preparation & verification Prepare and thoroughly inspect essential export documentation, including Commercial Invoices, Packing Lists, Delivery Orders (DO), Surveyor Reports (LS), Letters of Credit (L/C), and other relevant customs compliance documents.
• Import document monitoring (Commercial Invoices, Packing Lists, Bills of Lading (B/L), Certificates of Origin (COO/SKA), Marine Insurance, and Surveyor Reports (LS)) in close coordination with the Purchasing Department.
• Track vessel open and closing dates/cut-off times in coordination with Freight Forwarders and EMKL (Customs Clearance & Logistics Partners).
• Trucking & Stuffing Coordination
• Prepare and submit final Shipping Instructions (SI), Verified Gross Mass (VGM), and container breakdowns to Shipping Lines and EMKL as required.
• Draft and finalize post-shipment documents, including Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin (COO/SKA), and Certificates of Analysis (COA), coordinating with Sales & Marketing to ensure accuracy.
• Continuously monitor the end-to-end status of export/import shipments, vessel positions, and customs clearance procedures.
• Collaborate with the Exim team to liaise effectively with external partners (Banks, Ministry of Trade, PPJK, Customs, Forwarders, Shipping Lines, Trucking vendors, Surveyors) and internal departments (Sales, Warehouse, Finance, Accounting).
• Filing & Archiving for all export and import documentation.
• KITE Reporting & Exim Administration