Expression of Interest: Document Controller (6-month contract)

About CBRE:

CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.

About the Role:

Report to the Quality Construction Manager, the Document Controller provide client-side governance, assurance, and visibility over all project documentation by controlling, validating, and reporting documents in Procore and Visibuild, ensuring compliance with standards, contractual requirements, and audit readiness throughout the project lifecycle.

What You’ll Do:

Document Governance & Control

a. Own and enforce client document control procedures, workflows, and naming conventions.

b. Ensure only approved, current documents are used for construction and inspection.

c. Prevent risks arising from superseded or non-compliant documentation.

Procore (Client Administration & Oversight)

a Act as Client Procore Administrator for drawings, submittals, RFIs, and action plans.

b. Manage folder structures, permissions, and review workflows.

c. Track consultant and contractor submissions and escalate overdue or non-compliant items.

d. Provide management-level reporting on document status and risks.

Visibuild (QAQC & Field Records Oversight)

a. Oversee QAQC inspections, observations, NCRs, and punch lists submitted by contractors.

b. Ensure records are correctly linked to approved drawings and locations.

c. Monitor closure status and support quality trend analysis.

Compliance, Audit & Handover

a. Maintain audit-ready records for design stages, construction milestones, and Handover documents.

b. Support client, third-party, and regulatory audits.

c. Control completeness of As-Built, O&M, and handover documentation.

Key Deliverables

a. Accurate, current EDMS at all times

b. Weekly and monthly document control reports

c. Audit-ready document registers

d. Complete and verified handover documentation.

What You'll Need:

Qualifications

• Diploma or Degree in Engineering, Construction Management, or related discipline.
• 5+ years experience in client-side or PMC document control roles.
• Strong hands-on experience as Client Procore Administrator.
• Experience with Visibuild or similar client QAQC platforms.

Competencies

• Strong understanding of client governance and assurance requirements.
• High attention to detail and structured mindset.
• Confident in pushing back on consultants and contractors professionally.
• Ability to produce clear, management-level reports.
• Good communication and stakeholder management skills.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.