Extension Office - Office Manager

Dawson County Extension – Office Assistant

Required Documents:

• Resume
• Cover Letter
• List of 3 References
• County Application: The County Application can be found on the Dawson County website. Once on the home page, navigate to Forms, Dawson County Job Information, and then click Dawson County Application.

Please submit all necessary documents to be considered for this position.

OFFICE Manager

1. Mail Carrier

• Pick up, open, sort, distribute incoming mail
• Deliver outgoing mail daily
• Keep posted on USPS changes & regulations
• Prepare and mail important forms

2. Receptionist

• Answer telephone, direct calls to appropriate person
• Greet customers

3. Secretary

• Receive and record payments and write receipts
• Prepare and submit bills for payment to UNL
• Type personal letters, brochures and flyers, educator reports, news releases, columns
• Account for workshop participant registration and fees
• Photocopying
• Maintain bulletin rack
• Check pressure canner gauges
• Prepare and revise annual Extension office equipment inventory for county clerk’s office
• Inventory, research and order office supplies
• Scheduling Ag Society meeting room
• Website Administrator
• Maintain mailing address & lists in computer database software
• Maintain & distribute generic Dawson County e-mails received and forward to appropriate people in
• office or reply to them

4. 4-H Support Person

• Receive 4-H enrollments in statewide enrollment program
• Inventory, order and file all 4-H materials
• County fair preparation and follow up
• Review and edit 4H premium book
• Support office staff during County Fair season with data management, program support, entering results, writing press releases, and other duties as assigned
• 4-H Achievement Barbecue preparation & assist with photos

County Fair preparation:

• Superintendent books
• Backtags/nametags
• Armbands
• Showmanship lists
• Show orders
• Thank you labels
• Check in sheets
• Showmanship Trophy, Grand and Reserve trophies verification and labeling
• Work with Fair Superintendents on check-in day to create show line-up schedules and programs for animal shows

5. Extension Board Support Person

• Prepare monthly narratives, board minutes and agenda for emailing before meeting date
• Prepare tax, UNL and Foundation account reports for meeting
• Type meeting minutes from secretary’s notes
• Prepare and submit claims for payroll and expenses to county clerk

6. Custodial

• Empty trash, vacuum, etc. when necessary, during absence of regular custodial staff

Salary and Benefits:

Position is funded through Dawson County with the office located in Lexington, NE. The salary is based on county salary classifications with the Dawson County benefit package available. The position is $17.40/hr.

Dawson County Extension is committed to EEO/AA and ADA/504. If you require accommodation, please call 308-324-5501. Submit cover letter, resume, and the names/addresses/phone numbers of three references to Sarah Fanning by September 11th ([email protected]).

Job Type: Full-time

Pay: Up to $17.40 per hour

Work Location: In person