Facilities, Administration & Compliance Associate

Keep the workplace running smoothly, safely, and ready for everyone.

Join Ivoclar as a Facilities and Admin Associate and help create a safe, efficient, and positive workplace experience for our employees. You’ll support facilities operations, office administration, vendor coordination, compliance, workplace safety, and employee services to keep day-to-day operations running smoothly. Working closely with internal teams and service providers, you’ll help ensure our workplace is well-maintained, compliant, and ready to support the business.

Your Role:

• Conduct regular workplace inspections to ensure cleanliness, functionality, safety, and compliance.
• Coordinate preventive and corrective maintenance with internal teams and service providers.
• Monitor facilities assets and support repairs, replacements, renovations, relocations, and workplace improvements.
• Manage office supplies, pantry inventory, facility consumables, and related purchase requests.
• Maintain facility records, contracts, permits, maintenance logs, and other administrative documentation.
• Coordinate employee access badges, visitor passes, lockers, transportation, travel, and office access requirements.
• Process and monitor business permits, licenses, and government compliance requirements, including BIR, FSIC, PEZA, and BOI-related requirements.
• Coordinate workplace vendors such as housekeeping, security, maintenance, pest control, courier, and other service providers.
• Monitor vendor performance, service quality, and compliance with workplace and safety requirements.
• Support employee workplace experience programs, including WE Voice, engagement activities, wellness programs, celebrations, and company events.
• Support onboarding logistics related to workplace readiness and facilities requirements.
• Conduct workplace safety checks and maintain emergency supplies, first aid kits, and safety equipment.
• Assist with fire drills, earthquake drills, emergency preparedness, waste segregation, and sustainability initiatives.
• Prepare operational reports and track service requests, workplace metrics, vendor activities, and compliance requirements.
• Escalate operational risks, service concerns, and other workplace issues to the Workplace Experience Manager.

Your Profile:

• Bachelor’s degree in Business Administration, Facilities Management, Property Management, or a related field, with at least 2 years of relevant experience in Facilities, Administration, Office Operations, Workplace Experience, General Services, or a similar role.
• Experience in a multinational or corporate office environment is an advantage.
• Strong organizational, coordination, and time-management skills, with the ability to prioritize and manage multiple tasks.
• Resourceful and adaptable, with strong problem-solving and decision-making skills and a proactive approach to anticipating workplace needs.
• Proficient in Microsoft Office applications and comfortable using workplace and administrative systems.
• Strong communication and customer service skills, with professional etiquette and the ability to work effectively with employees, vendors, and stakeholders.
• High level of attention to detail, professionalism, integrity, collaboration, and emotional intelligence.

Pay: Php30,000.00 - Php35,000.00 per month

Benefits:

• On-site parking

Application Question(s):

• Do you have any experience handling and coordinating government documents (i.e. Business permit, BIR, FSIC, PEZA, BOI, etc.)
• Where are you currently residing?
• What is your expected salary?

Work Location: Hybrid remote in Fort Bonifacio