Facilities Administrator and Receptionist

About the role

As the front-line representative for our facilities management team, you are the welcoming face and first point of contact for the site. This role blends exceptional front-of-house customer service with vital administrative support for daily building operations, ensuring a seamless, safe, and professional environment for all clients, employees, and visitors.

Key responsibilities

• Greet guests, employees, and clients with professionalism and enthusiasm. Manage visitor registration, issue access badges
• Act as the primary bridge between building occupants and the FM team. Log facility issues, route maintenance tickets to the appropriate staff, and follow up to ensure prompt resolution
• Welcome and sign in external contractors. Ensure vendors are briefed on basic site safety protocols and seamlessly directed to their work areas
• Maintain the pristine appearance of the reception area and meeting rooms. Assist the wider FM team with meeting room bookings, event setups, and ad-hoc logistical requests
• Serve as the "eyes and ears" of the facility. Monitor front-desk access control, report cleanliness or safety hazards immediately, and assist with logging incident reports

About you

• 2+ years of experience in reception, corporate front-of-house, or hospitality
• Prior experience working within a facilities management, property management, or corporate real estate environment is highly advantageous
• A proactive, "can-do" attitude with a passion for anticipating client needs and delivering customer service in a corporate setting
• Exceptional verbal and written communication skills. Ability to effectively and professionally interact with senior executives, general staff, and external contractors
• Highly organized with the ability to manage busy front-desk foot traffic while processing facility requests and administrative tasks
• Solution-oriented with the ability to navigate ambiguity. Comfortable using or learning visitor management systems and FM ticketing/helpdesk