Facilities Administrator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position SummaryThe Facilities Coordinator will support Facilities Management and Sustainability initiatives across the organization's branch and office network. This role is responsible for collecting, validating, and analyzing environmental and facilities-related data, supporting sustainability reporting and audits, coordinating vendors and contracts, and ensuring timely execution of facilities administrative and operational tasks. The position requires strong attention to detail, effective stakeholder management, and the ability to manage multiple priorities in a dynamic environment.

Key ResponsibilitiesSustainability & Resource Advisor ManagementCollect, consolidate, validate, and maintain electricity, water, waste, and facilities maintenance data from all branches and offices.

Upload and manage environmental and operational data within the Resource Advisor platform.

Support internal and external sustainability audits by preparing data, responding to inquiries, validating calculations, and investigating data discrepancies.

Coordinate with regional sustainability teams on reporting requirements, meetings, action tracking, and project follow-up.

Assist in greenhouse gas (GHG) inventory data preparation and support on-site audit activities.

Ensure data accuracy, completeness, and compliance with corporate sustainability reporting requirements.

Facilities Administration & Vendor CoordinationProvide administrative support for facilities operations, including vendor onboarding, contract execution, invoice verification, and documentation management.

Coordinate building public safety declaration projects, including document review, vendor deliverables tracking, approval processes, and procurement follow-up.

Support office relocation and moving projects, including vendor coordination, contract administration, and expense verification.

Assist in RFP data collection and preparation for facilities service contracts.

Operational SupportAttend and coordinate meetings with vendors, stakeholders, and internal teams.

Prepare meeting minutes and track action items to ensure timely completion.

Support facilities-related projects and departmental initiatives as assigned.

Provide on-site support during major events, overtime activities, maintenance works, or emergency situations.

Assist with inventory management and other facilities operational requirements.

QualificationsEducationBachelor's degree in Facilities Management, Engineering, Environmental Science, Sustainability, Business Administration, or related discipline preferred.

Experience1-3 years of experience in Facilities Management, Sustainability Reporting, Environmental Data Management, Administration, or related fields.

Experience working with utility consumption data, ESG reporting, sustainability platforms, or facilities operations is preferred.

Experience coordinating external vendors and service providers is an advantage.

Skills & CompetenciesStrong analytical skills with attention to data accuracy and detail.

Proficiency in Microsoft Excel and Microsoft Office applications.

Experience with sustainability reporting tools (e.g., Resource Advisor) is a plus.

Good communication and stakeholder management skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Strong organizational and documentation skills.

Proficient in both English and Chinese communication.

Preferred AttributesFamiliarity with ESG, GHG Inventory, sustainability reporting frameworks, or environmental compliance requirements.

Ability to work independently while collaborating effectively with regional and global teams.

Willingness to support occasional after-hours activities or site visits when required.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.