Facilities and Admin Assistant

About the role

We are looking for a Facilities and Admin Assistant to support the smooth, safe, and efficient operations of our multiple bakery and restaurant branches. The role will be responsible for coordinating branch facilities and maintenance requirements, monitoring equipment and utilities, managing maintenance requests, coordinating with contractors and suppliers, and providing administrative and purchasing support. This position requires regular coordination with different branches and occasional travel to branch locations.

Key responsibilities

• Coordinate branch facilities and maintenance requirements across multiple locations.
• Prepare and monitor preventive maintenance schedules for equipment, facilities, and other operational assets.
• Receive, document, prioritize, and follow up on repair and maintenance requests from multiple branches.
• Coordinate with contractors, technicians, service providers, and suppliers for repairs, preventive maintenance, and other facility-related requirements.
• Monitor the condition and functionality of equipment, fixtures, facilities, and other branch assets.
• Coordinate urgent and emergency maintenance requirements to minimize operational disruptions.
• Conduct regular branch inspections and report facility appearance, equipment, safety, and maintenance concerns.
• Follow up on outstanding repair and maintenance issues until completion and proper turnover.
• Monitor branch electricity, water, internet, and other utility requirements and coordinate concerns with appropriate providers.
• Assist in monitoring utility consumption and identify unusual increases or potential operational issues.

About you

• Bachelor's degree or college diploma in Business Administration, Facilities Management, Engineering, Operations Management, or a related field.
• At least 1–2 years of experience in facilities, administration, maintenance coordination, purchasing, or a similar role.
• Experience supporting multiple branches, retail stores, restaurants, bakeries, or other multi-site operations is an advantage.
• Good knowledge of basic building, facility, equipment, and maintenance requirements.
• Strong coordination, organization, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Able to maintain accurate records and handle multiple requests simultaneously.
• Willing to travel between branches as required.
• A valid driver's license is an advantage.

Benefits

• HMO coverage upon regularization
• Allowances
• Career growth: Opportunity to work in a growing multi-branch bakery and restaurant business