Facilities & Admin Manager

Facilities & Administration Manager – Duties and Responsibilities

• Facilities, Grounds & Motorpool Management
• Oversee the management and maintenance of internal and external facilities, grounds, and common areas.
• Manage and coordinate the transfer of the Motorpool from North Avenue to Angat, Bulacan, including site readiness, logistics, utilities, and operational requirements.
• Ensure proper maintenance, cleanliness, safety, and functionality of all assigned facilities and grounds.
• Parking Management
• Manage company parking areas, including allocation, utilization, access control, and maintenance.
• Establish and implement appropriate parking guidelines and procedures.
• Department/Unit Facilities Support
• Coordinate with various departments and units regarding their facility, space, utility, and administrative requirements.
• Ensure timely resolution of facilities-related concerns and requests.
• Standardization of Temporary Facilities
• Develop and implement standards, specifications, and guidelines for temporary facilities across projects and company locations.
• Ensure consistency in design, materials, functionality, safety, and cost efficiency.
• Electricity and Water Management
• Monitor electricity and water consumption across all company premises.
• Review and validate utility bills, consumption records, and related charges.
• Identify unusual consumption patterns and recommend appropriate measures to improve efficiency and control costs.
• Project Site Facilities Management
• Oversee the provision and management of project-site temporary facilities, utilities, staff houses, and other accommodation requirements.
• Ensure that facilities are operational, properly maintained, and compliant with applicable company standards and requirements.
• Coordinate facility requirements during project mobilization, operation, and demobilization.
• Building and Facilities Management
• Oversee the maintenance, repair, improvement, and upkeep of company buildings and facilities.
• Coordinate preventive and corrective maintenance activities and monitor service providers and contractors.
• Ensure facilities remain safe, functional, and suitable for business operations.
• Cross-Functional Coordination
• Maintain close coordination with HSE, HCES, Project Administrative Assistants, Project Management, and other concerned departments on facilities and administrative requirements.
• Facilitate the timely resolution of issues requiring cross-functional coordination.
• Process and Workflow Development
• Review, develop, and finalize process flows, procedures, and guidelines for facilities and administrative requirements of departments and units.
• Standardize processes to improve efficiency, accountability, service delivery, and compliance.
• Other Related Responsibilities
• Perform other facilities and administrative duties and responsibilities as may be assigned by Management.
• Identify opportunities for continuous improvement in facilities management, resource utilization, cost control, and operational efficiency.

Pay: Php40,000.00 - Php45,000.00 per month

Work Location: In person