Facilities and Admin Supervisor

• Oversee the day-to-day operation and maintenance of company facilities.

• Supervise preventive and corrective maintenance of air conditioning units and pest control services.

• Monitor facility improvements, construction, renovation, and repair projects.

• Ensure all facilities are safe, functional, and well-maintained.

• Coordinate with government agencies regarding permits and inspections.

• Ensure proper utilization and maintenance of company assets.

• Oversee company vehicle operations, maintenance schedules, and transportation requests.

• Review and approve documentation related to permits, facilities, and general services.

• Coordinate with other departments regarding facility requirements.

• Perform other duties assigned by Management.

• •Acting as the Safety Officer II of JPMI

• Processing and renewal of permits, licenses, and insurance requirements of 11 companies, including:

• Business Permit

• Mayor's Permit

• Health Certificate

• Barangay Permit (Insurance, Sanitary , Garbage , Signboard )

• Sanitary Permit

• Occupancy Permits

• Recomputation of billing assessments for business permits

• Management of UnionBank Corporate Card enrolment and concerns

• Administration of contracts of lease, including sublease

• Management of company vehicles, including repair, maintenance, and scheduling of trips upon

employees' requests

• Asset acquisition and monitoring

• Monitoring and processing of utility-related concerns

• Supervision of messengers/drivers and security guards

• Processing of billing and reimbursement transactions

• Management of weekly revolving funds

• Administration of WAVE and Grandstream accounts

• Document archiving and records management

• Maintenance of A/C units, pest control, and facilities management

• Processing of Certificate of Compliance (Environmental Requirements)

• Ongoing construction and renovation

• Coordination and handling of DHL courier services

• Handling the transfer of documents to satellite offices

QUALIFICATIONS OF FACILITIES & ADMIN SUPERVISOR

• Preferably, Bachelor’s degree in Mechanical Engineering or Electrical Engineering or a related

field.

• At least 1–2 years of relevant experience in facilities management, building operations,

maintenance, or a similar supervisory role.

• Experience in supervising preventive and corrective maintenance, repair, construction,

renovation, and facility improvement projects.

• Knowledge of electrical, mechanical, HVAC, plumbing, and other building systems.

• Experience coordinating with contractors, suppliers, service providers, and property

management.

• Strong skills in administrative management, documentation, reporting, and record keeping.

• Knowledge of ormccupational safety, building regulations, and facility compliance requirements.

• Strong leadership, organizational, communication, and problem-solving skills.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Highly organized, proactive, detail-oriented, and capable of managing multiple facility and

administrative concerns simultaneously.

• Willing to conduct regular site inspections and respond to urgent facility-related concerns

when needed.