Facilities & Administration Executive

About the Company

Our client is a well-established multinational organization with regional operations in Singapore, specializing in advanced technical, industrial, and engineering solutions. With a strong global footprint and decades of industry presence, their operations span high-precision equipment, technical services, and operational support.

About the Role

They are looking for a proactive and detail-oriented Facilities & Administration Executive to join their team. In this role, you will play a vital part in ensuring the smooth day-to-day operations of our building and facilities, managing vendor relations, overseeing procurement, and administering safety equipment and regulatory compliance documentation.

Key Responsibilities

• Facilities & Building Operations: Conduct regular workplace inspections, maintain preventive maintenance calendars, manage helpdesk cases, and coordinate repairs, contractors, and minor improvement projects.
• Vendor & Purchase Management: Source quotations, prepare purchase requisitions/orders, verify invoices against delivery reports, and monitor facilities expenditures against approved budgets.
• Safety & PPE Administration: Manage the inventory, issuance, and tracking of Personal Protective Equipment (PPE), uniforms, safety shoes, and life-vest serial registers (including scheduling required servicing).
• WSH & ISO Support: Coordinate WSH Committee meetings, maintain audit trails, file controlled documents, and assist with ISO 9001, ISO 45001, and regulatory compliance administration.
• General Administration & Reporting: Handle office/pantry supplies, maintain shared folders and vendor registers, and compile comprehensive monthly reports covering facility cases, contract expiries, and budget updates.

Requirements & Qualifications

• Education: Minimum GCE O-Level with relevant experience, or a NITEC / Higher NITEC / Diploma in Facilities Management, Business Administration, Building Services or a related discipline.
• Experience: At least 3 years of relevant hands-on experience in facilities or operational administration, vendor management, purchasing, and inventory control. Experience in an engineering, marine, industrial, or technical-service environment is a strong plus.
• Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Soft Skills: Strong organizational, follow-up, and problem-solving skills with clear communication abilities. Able to manage recurring deadlines and conduct routine building walkabouts.

By applying to this job advertisement or responding to our messages, you acknowledge and consent to being contacted by PDR Group and its representatives through various communication channels (including but not limited to phone calls, emails, text messages, and messaging platforms such as WhatsApp or LinkedIn) regarding current and future job opportunities.

You may withdraw your consent at any time by notifying us in writing.

EA License Number: 24C2623 | R1110923