Facilities & Administration Executive

Responsibilities

• Coordinate daily building and facilities maintenance, repairs and preventive maintenance.
• Conduct regular workplace inspections and follow up on defects and outstanding issues.
• Liaise with contractors and vendors on maintenance works, servicing and facilities-related matters.
• Obtain quotations, prepare purchase orders and verify invoices for facilities purchases and services.
• Maintain records of facilities equipment, service contracts, licences, inspection certificates and expiry dates.
• Manage the ordering, issuance and stock control of PPE, safety shoes, uniforms, life vests and other safety equipment.
• Coordinate the inspection and servicing of life vests and other safety equipment.
• Manage office supplies, pantry supplies and general office administration.
• Assist with workplace safety (WSH), ISO documentation, audits and compliance-related administrative tasks.
• Maintain facilities records, track expenditure and prepare monthly reports.
• Support facilities improvement projects and other administrative duties as required.

Requirements

• Minimum GCE O-Level, Nitec, Higher Nitec or Diploma in Facilities Management, Business Administration or a related field.
• At least 3 years of relevant experience in facilities management, maintenance coordination or administration.
• Experience in vendor coordination, purchasing, inventory control and facilities maintenance.
• Good organisational, communication and problem-solving skills.
• Able to manage multiple tasks, maintain accurate records and follow up independently.
• Experience in an engineering, marine, industrial or technical environment will be an advantage.
• Familiarity with ISO documentation, workplace safety requirements and ERP systems will be an advantage.

Interested candidates you may submit your resume in word format to [email protected]

Do note that only shortlisted candidates will be notified

Goh JunHong

Quess Selection & Services, Singapore

EA Licence Number: 23C2060

Registration ID: R1872577

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This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to Quesscorp Singapore’s PDPA and e2i’s PDPA