Facilities and Administration Supervisor

Job Summary:

The Facilities & Administration Supervisor is responsible for overseeing the day-to-day maintenance, safety, cleanliness and overall functionality of company facilities while ensuring efficient administrative and operational support services. The role is also responsible for monitoring company vehicles, coordinating vendor and contractor services and supporting facility improvement and construction-related projects to ensure smooth business operations.

Key Responsibilities:

Facility Operations & Maintenance

· Supervise daily facility operations including office, warehouse and common areas

· Monitor building condition, repairs, preventive maintenance and housekeeping activities

· Coordinate repairs and maintenance work with contractors, suppliers and service providers

· Ensure proper functionality of utilities, gensets, lighting and operational equipment

· Conduct regular inspections and immediately report facility-related concerns

· Monitor utility consumption and recommend cost-saving initiatives

Administrative Support & Coordination

· Oversee general administrative and operational support functions

· Coordinate office and facility-related requests, supplies and support services

· Maintain records of maintenance activities, permits, contracts and administrative documents

· Assist in monitoring facility and administrative operational expenses

· Coordinate with departments regarding facility and operational support requirements

Fleet & Vehicle Monitoring

· Monitor the condition, maintenance schedules and operational readiness of company vehicles

· Coordinate preventive maintenance, repairs, registration renewals, insurance and related vehicle documentation

· Maintain vehicle servicing records and monitoring logs

· Coordinate with drivers, transport personnel and service providers regarding vehicle concerns

· Ensure vehicles comply with company safety and operational standards

Safety & Compliance

· Ensure compliance with company safety standards, housekeeping practices and operational procedures

· Support emergency preparedness and business continuity activities

· Ensure contractors and service providers comply with company safety requirements

· Assist in addressing facility and operational risks and concerns

Project & Construction Support

· Assist in the coordination and monitoring of Midaplex construction project and facility improvement activities

· Coordinate with contractors, engineers, suppliers and project teams regarding operational and site requirements

· Monitor project progress, housekeeping, safety compliance and operational impact

· Assist in site inspections, permits and reporting of construction-related updates

Team Supervision & Operations Support

· Supervise maintenance, housekeeping, utility and support personnel as assigned

· Assign and monitor daily work schedules and completion of tasks

· Participate in rotating schedules, extended operational coverage and weekend duties as required by operations

· Respond to urgent operational and facility concerns when necessary

Pay: Php50,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• On-site parking
• Paid training
• Promotion to permanent employee
• Staff meals provided
• Work from home

Work Location: In person