Facilities and Estate Manager

The Facilities and Estate Manager is responsible for the strategic leadership, operational management, and continuous development of the school campus and its facilities. This role ensures the safe, efficient, and compliant operation of all school buildings, infrastructure, and support services, including mechanical, electrical, plumbing, health and safety, security, cleaning, and environmental systems. The postholder will lead and manage internal teams, contractors, and external service providers while working closely with the Senior Leadership Team to support the school’s operational and development priorities. 

• Develop and implement a facility management program, including preventative maintenance and requirement lifecycle.
• Conduct and document regular facilities inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise maintenance and repair of facilities and equipment.
• Oversee facility refurbishment and renovations in line with the school development plan.
• Plan and manage facilities and central services such as security, cleaning, waste disposal and parking.
• Implement best practice processes to increase efficiency.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximise cost-effectiveness.
• Coordinate the negotiation of contracts to optimise delivery and cost-saving.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Ensure delivery schedules and quantity and quality criteria are met.
• Check completed work by contractors and vendors.
• Verify payment and invoicing match contract pricing.
• Plan and monitor appropriate facility management staffing levels.
• Ensure efficient utilisation of facility maintenance, cleaning and gardening staff.
• Lead facilities risk management, emergency preparedness, and regulatory compliance across the campus.
• Support sustainability initiatives and energy efficiency programmes across the school estate.
• Manage campus improvement and refurbishment projects in line with the school’s strategic priorities.
• Performance-manage, develop and train staff.
• Track the facility budget and prepare it for approval.
• Monitor expenses and payments in the department.
• Generate and present regular reports and reviews of facility-related budgets, expenditures and purchases.
• Develop and implement cost reduction initiatives.
• Advise on and monitor energy efficiency.
• Oversee environmental health and safety.
• Assure security of the facility.
• Respond to facility and equipment alarms and system failures, review regularly the emergency procedures with the school management.
• Provide prompt responses to requests and issues from facility occupants.
• Perform any other duties or responsibilities as assigned by the supervisor.

Event Management

• Allocate and manage facility space for maximum efficiency.
• Coordinate school events with event organisers.
• Communicate to administration department event organisations.

Essential

• Proven experience in facilities, estate, or property management
• Strong knowledge of health and safety regulations and compliance standards
• Experience managing maintenance operations, contractors, and service providers
• Ability to oversee building maintenance, security, cleaning, and site operations
• Strong organisational and project management skills
• Budget management and cost-control experience
• Excellent communication and leadership skills
• Ability to respond effectively to operational issues and emergencies
• Good IT and administrative skills
• Relevant qualifications in Facilities Management, Engineering, Building Services, or a related field (preferred or required depending on the organisation)
• Experience working in a school or educational environment (often preferred)
• Commitment to safeguarding and promoting the welfare of children (for school settings)

Desirable

• Previous experience in an international school.
• An understanding of the international schools market in Bangkok.

All staff are expected, in the spirit of teamwork and for the welfare of the school, to perform any other related tasks, within reason, for the department and from time to time, support other departments as requested by his/her immediate supervisor.

Please note

King’s College International School Bangkok is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any offer of employment will be subject to the receipt of a criminal records check, satisfactory references, qualification checks and medical clearance.