Facilities & Maintenance Manager

About us

Collaborate is a workspace operator, providing office space, coworking and meeting room solutions for hundreds of customers.

We are independently owned and growing fast. Our offices are a busy place to work, with a friendly and relaxed atmosphere.

We have several locations in central Woking and Guildford.

Job Overview

We are seeking an experienced and organised Facilities & Maintenance Manager to oversee the smooth running of our workspace facilities and day-to-day maintenance. The successful candidate will solve problems, raise standards and to ensure we maintain a quality workspace environment.

This role will report to the business directors, with responsibility and ownership of an integral and highly important part of our business, improving workplace standards and supporting our company growth.

About you

You will be experienced, qualified and organised, keen to progress your career in a growing business. We require you to have skills and knowledge across a wide range of workspace facilities including Air Conditioning & Ventilation (HVAC), BMS controls, Electrical & Plumbing Works, Fire Safety, General Building and Property Maintenance, Workplace Health & Safety, Cleaning Management, Utilities and Internet services.

You will enjoy working with a supportive and skilled professional team, where proactiveness, responsibility and self-motivation is essential.

You will live within an easy commute to Woking and Guildford

Key Responsibilities:

Oversee Facilities and Maintenance across our portfolio of workspaces, managing all areas to ensure efficiency and effectiveness, regulatory compliance, and customer satisfaction.

Workplace Facilities and Maintenance Management

• Responsibility for end-to-end Workplace facilities - all touch points and services related to the smooth running of our workspaces.
• Manage maintenance and small building projects across our properties, liaising with suppliers and contractors, managing performance and costs.

Workplace Health, Safety and Compliance

• To own and manage our Health & Safety, Fire Safety and regulatory compliance, taking ownership of the workplace safety, systems, processes, documents and management of suppliers where needed.
• A high level of document organisation and attention to detail will be required in this area.

Cleaning Team & Contract Management

• Manage our office cleaning operations and team; own the annual budget, manage cleaning personnel, recycling and waste services, procuring cleaning supplies, etc.

Manage Workplace Assets and Furniture Management

• Manage our inventory of hundreds of desks, chairs, storage and other furniture through their lifecycle. Managing the upgrading and disposing of older items where necessary.

Financial Management

• We need you to bring financial excellence to our facilities management.
• Oversee and manage our service charge budget and accounts, looking for value and effectiveness in expenditure and performance.
• Manage our internal operational budgets, forecasts, and resource allocation to meet business objectives.
• Identify areas for business investment, process improvement or cost reduction.

Your Qualifications:

• Further Education and Professional qualifications are preferred.
• Proven experience (5+ years) in real estate and office facilities management.
• Relevant industry training and qualifications.
• Strong management, organisational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to multi-task and adapt to a fast-paced, evolving environment.
• Proficiency in using business software, spreadsheets and analysis tools, Microsoft Office Suite.
• UK Residency and excellent English language skills a must.
• You will be living within an easy commute to Woking & Guildford.

What We Offer:

• Salary range of £40,000-£45,000 p.a. salary.
• Discretionary performance related bonuses.
• 28 days paid holiday per year.
• Pension contributions.
• On site parking.
• Opportunities for professional growth and development.
• A supportive and collaborative team environment.

Training where required.

Pay: £40,000.00-£45,000.00 per year

Benefits:

• Free parking
• On-site parking

Work Location: In person