Facilities & Operations Admin Executive

Role Overview

We are looking for an experienced Facilities & Operations Admin Executive to independently manage office administration, facilities, vendors and operational requirements. The role will also support new office identification, lease negotiations, local office setup and overseas branch setup.

Key Responsibilities

• Manage day-to-day office facilities, administration, housekeeping, security, maintenance, utilities and supplies.
• Manage vendors, obtain quotations, negotiate commercials and monitor service quality.
• Identify and evaluate new office spaces based on business requirements and budget.
• Coordinate property visits and support lease and commercial negotiations with landlords/brokers.
• Coordinate office fit-outs, relocation, furniture, utilities and overall office readiness.
• Support new overseas branch setup, including initial operational requirements.
• Manage contracts, AMCs, renewals, invoices and facility-related documentation.
• Monitor administration/facilities budgets and identify cost-saving opportunities.
• Coordinate with HR, Finance, IT, Legal and management on operational requirements.
• Handle ad-hoc administrative and operational projects as required.

Requirements

• 5- 6 years of experience in Facilities, Administration, Workplace Operations or similar roles.
• Experience in an IT/technology company preferred.
• Strong vendor management and negotiation skills.
• Experience with office leasing, relocation or new office setup preferred.
• Good communication, coordination and problem-solving skills.
• Strong ownership and ability to work independently.
• Proficiency in MS Office / Google Workspace.
• Willingness to travel occasionally as per business needs.

Reporting Structure

Reports To: Head of Operations / Management

Role Level: Executive / Senior Executive

Role Nature: This is an ownership-driven, hands-on operations role. The person will be expected to independently manage routine facilities and administration while also taking responsibility for strategic operational projects such as office expansion, lease negotiations and overseas branch setup.