Facilities and Operations Manager

Position Summary:

The Facilities & Operations Manager reports to the Senior Director of IT and oversees workplace operations, facilities, purchasing, vendors, security access, and employee support. This full-time, exempt role ensures a safe, efficient, and well-supported office environment while advancing operational continuity and organizational priorities.

Responsibilities:

• Manage office supplies, inventory, purchasing, and approved special orders while monitoring costs and usage.
• Oversee day-to-day office services, including kitchen supplies, shipping, mailing, work areas, and employee workspace setup.
• Coordinate facility maintenance, building management, cleaning, security, contractors, loading dock activity, and emergency readiness.
• Administer employee, visitor, vendor, parking, and suite access processes and maintain related records.
• Serve as the primary resource for workplace and facilities questions, concerns, and service requests.
• Manage operational vendors, service schedules, contracts, renewals, invoices, and performance.
• Support records management, operational reporting, sustainability activities, company events, and cross-functional projects.
• Identify and implement practical improvements that strengthen workplace safety, efficiency, service, and business continuity.
• Collaborates regularly with executive leadership, IT, Human Resources, Finance, Compliance and operations teams, building management, security and cleaning providers, vendors, and contractors.
• Performs other duties and special projects as assigned.

Qualifications

• Associate degree in Business Administration, Facilities Management, Operations, or a related field preferred; equivalent education and experience may be considered.
• Three to five years of relevant facilities, office management, operations, or administrative experience preferred.
• Experience with purchasing, inventory, vendors, service providers, and office operations.
• Strong organization, communication, customer service, problem-solving, and time-management skills.
• Ability to manage competing priorities independently, exercise sound judgment, and follow through accurately.
• Proficiency with Microsoft Office applications.

Physical Requirements:

• Ability to move throughout office facilities and safely use basic hand tools or ladders when required.
• Ability to lift and transport supplies or equipment weighing up to 30 pounds.
• Ability to assist with equipment, display, event, and seasonal setup.n to reach new heights every day!

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person