Facilities & Project Manager

Primary Duties and Responsibilities

1. Warehouse Solutioning & Planning

• Support warehouse solutioning and planning for new and existing projects, including storage design, warehouse flow optimization, space utilization planning, capacity assessment, process layout and drawing updates.
• Work closely with operations and stakeholders to develop efficient warehouse layouts and infrastructure solutions that support business growth and operational requirements.

2. Facilities, Infrastructure & Sustainability Management

• Manage facility enhancement and infrastructure projects, including building upgrades, M&E systems, security systems, data and IT infrastructure, intelligent building technologies and other facility-related improvements.
• Lead sustainability initiatives, including rooftop solar installations, green building programmes, energy conservation and water management projects.
• Drive asset optimization through effective planning, budgeting, cost control and continuous improvement initiatives to maximize the value and performance of Company properties and facilities.

3. Project Development & Construction Management

• Lead and manage facility development, construction and infrastructure projects from feasibility studies and conceptualisation through design, procurement, construction, commissioning and handover.
• Develop and monitor project budgets, timelines, resource allocation plans and critical path schedules to ensure projects are delivered within approved cost, quality and timeline requirements.
• Oversee project implementation and construction activities, ensuring compliance with project specifications, contractual requirements, quality standards and safety regulations.

4. Consultant, Contractor & Authority Management

• Evaluate, recommend, appoint and manage architects, engineers, consultants, contractors and other project stakeholders, including contract administration and performance monitoring.
• Serve as the primary liaison with consultants, contractors, landlords, regulatory authorities and external stakeholders on all project and facility-related matters.
• Coordinate submissions and obtain all necessary approvals, permits, licences and certifications required for project development, construction and operational readiness.

5. Financial Management & Reporting

• Prepare and review project budgets, cost comparisons, feasibility studies, expenditure forecasts and project financial evaluations.
• Manage operational and capital expenditure budgets, ensuring prudent financial planning, cost control and effective utilization of resources.
• Maintain records of purchases, contracts and project expenditures, and provide regular cost and progress reports to Management.

6. Documentation, Compliance & Governance

• Maintain and control all facility and project-related documentation, including licences, permits, risk assessments, business continuity plans (BCP), technical records and statutory compliance documents.
• Ensure all projects and facility operations comply with applicable laws, regulations, safety requirements, environmental standards and Company policies and procedures.
• Prepare and present project status updates, risk assessments, implementation plans and management reports to support informed decision-making.

7. Other Duties

• Perform any other duties and responsibilities as assigned by Management from time to time.

Job Requirements

• Minimum Degree in Mechanical & Electrical or C&S Engineering / Building Services / Estate Management or related discipline.
• Candidates with at least 8 years of relevant experience in facility & project development management.
• Knowledge of ISO management system and EHS system
• Familiar with fire protection, & authorities’ submission and related to logistics operations.
• Prefer proficient in AutoCAD or drafting software ( 2D or 3D ) & Revit.
• Competent writing and communication skills – including the ability to communicate technical information.
• Proficient in Microsoft Office and MS project and
• Good in reading building and M&E plans.
• Desire to work in a fast-paced and dynamic environment and able to handle stressful conditions.
• Able to work independently with minimum supervision, self-initiated.
• Able to commit for extended hours when needed to.
• Able to commence work immediately or within short notice period.