Facilities & Property Management Executive

1. Property Operations & Site Management

• Conduct regular site inspections to identify defects, maintenance needs, safety issues and areas for improvement.
• Monitor building conditions, asset performance and service levels to ensure compliance with statutory and internal standards.
• Support day‑to‑day building operations and respond to issues promptly.

2. Maintenance, Repairs & Contractor Coordination

• Coordinate and supervise contractors for repair, maintenance, fit‑out, reinstatement and improvement works.
• Manage term contractors and essential building services including air‑conditioning, lifts, cleaning, landscaping, pest control and other facilities systems.
• Review contractor performance, verify completion of works and ensure adherence to safety, quality and timeline requirements.

3. Compliance, Safety & Regulatory Requirements

• Ensure building operations comply with BCA, SCDF, NEA and other regulatory requirements.
• Coordinate statutory inspections and maintain proper documentation for permits, licenses and compliance submissions.
• Support emergency preparedness, incident response and business continuity procedures.

4. Preventive & Predictive Maintenance

• Implement preventive maintenance schedules for building systems and equipment.
• Track asset performance, identify recurring issues and recommend long‑term improvement measures.
• Assist in lifecycle planning and replacement strategies for critical equipment.

5. Tenancy Administration & Stakeholder Coordination

• Administer tenancy matters including lease renewals, tenancy records, lease documentation and monitoring of tenant obligations.
• Coordinate with tenants, MCST, contractors and authorities on property, fit‑out and building‑related matters.
• Support tenant onboarding, handover, reinstatement and compliance checks.

6. Budgeting, Procurement & Cost Management

• Assist in preparing annual OPEX/CAPEX budgets for property and facilities operations.
• Source quotations, evaluate proposals and support procurement processes.
• Monitor expenditure and ensure cost‑effective delivery of services.

7. Vendor & Performance Management

• Conduct regular performance reviews of term contractors and service providers.
• Ensure service level agreements (SLAs) and KPIs are met.
• Manage contract renewals, variations and terminations when required.

8. Documentation, Reporting & Administration

• Prepare monthly operations reports, defect logs, maintenance records and incident reports.
• Maintain accurate documentation for leases, contracts, warranties, manuals and building records.
• Support audits, inspections and management reporting requirements.

9. Sustainability & Energy Management

• Monitor utilities consumption and identify opportunities for energy savings.
• Support implementation of green initiatives such as waste reduction, recycling and water efficiency.
• Assist in achieving and maintaining green building certifications.

10. Managerial & Project Support

• Support the Manager in operational planning, contractor management and implementation of facilities strategies.
• Assist in A&A, upgrading and refurbishment projects where required.
• Provide recommendations for operational improvements and asset enhancement.

Requirements

• Diploma or Degree in Facilities Management, Property Management, Building Services, Real Estate or a related discipline.
• Minimum 3–5 years of relevant experience in property, facilities, building or estate management.
• Experience in managing contractors, maintenance vendors and service providers.
• Good understanding of building systems and maintenance, including M&E, HVAC/ACMV, electrical, plumbing and fire protection systems.
• Familiarity with Singapore statutory and regulatory requirements relating to building and facilities management will be an advantage.
• Good knowledge of Workplace Safety and Health (WSH) requirements.
• Strong communication, coordination and interpersonal skills.
• Good problem-solving and organisational abilities.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to work independently, manage multiple priorities and respond effectively to operational issues.
• Willing to attend to urgent or emergency facility matters outside normal working hours when required.