Facilities Assistant (14 Months Fixed Terms)

Summary

From our Head Office to the shop floor and everywhere in between our primary goal is to create and deliver a fantastic customer journey for everyone who shops at Lidl.

With over 7,000 colleagues across our stores, warehouses and offices in Ireland and Northern Ireland we are a big and ambitious team. We know our people are our greatest asset and our success is down to the commitment and dedication of our team.

We know our people are our greatest asset and our success is down to the commitment and dedication of our team. We are seeking an organised Facilities Assistant with great attention to detail and communication skills to join our Facilities Management Team. The Facilities Assistant will be responsible for the management of property maintenance systems in their region. They will also be responsible for data analysis, administration, preparing purchase order numbers, checking invoices, and approving payments.

What you'll do

• Supporting the Facilities Manager for Stores in maintaining our property management system IMS i.e., ordering reactive repairs, scheduling Planned Maintenance, managing store assets.
• Administration – Coordinator of Facilities related procedures & documentation including both paper and electronic formats.
• Main point of contact for FM systems between Facilities Head Office and Regional Facilities colleagues.
• Issuing Purchase Orders and other correspondence on instruction.
• Confirming goods/ services received on Purchase Order system.
• Reconciliation of invoices – Process invoices and ensure that all material purchased are invoiced correctly, cross checking against original Purchase Order for sign off.
• Cost Analysis – Carry out monthly analysis and prepare reports for the Facilities Manager Stores of relevant Facilities related accounts comparing actual spend to planned spend.
• Supporting Property Director, Senior Facilities Manager and the wider Facilities team in administration and reporting.

What you'll need

• Previous Facilities experience desirables, but not essential.
• Proficiency with Google Workspace tools
• Very organised and self-motivated with a proven ability to work to tight timescales.
• Excellent interpersonal & communication skills both written and verbal.
• Meticulous attention to detail.
• Ability to maintain confidential information and be discreet when dealing with sensitive issues.
• Strong administration, organisational and analytical skills.
• Ability to work unsupervised and as part of a team

What you'll receive

We offer a competitive and transparent salary system, that ensures pay equality across all positions at Lidl

• £26,250 (pro rata)
• 29 days (pro rata, including Bank Holidays)
• Private employee medical insurance
• Company pension
• Unlock a flex pot allowance to spend on a selection of benefits after 6 months of service
• Initial training and on-going development from an experienced team member
• Mobile and broadband discounts with Vodafone
• Individuals recognised as high performing will be invited to join our Leadership Academy as part of your on-going development
• Excellent opportunities for career progression
• Dynamic work environment
• New office facility with free parking
• Generous discounts; Circle K, Bike to Work Scheme
• Maternity & Paternity Leave top up, Marriage Leave, Employee Assistance Programme
• Onsite canteen with complimentary tea and coffee

Lidl is an equal opportunities employer. If you have any particular requirements, we will ensure any reasonable accommodations are implemented as part of the recruitment and selection process. We value diversity and inclusion in our workplace and want to ensure that all applicants have the same opportunity regardless of age, sex, race, sexual orientation, disability, religious belief or political opinion.