Facilities Assistant

Responsibilities

• Executes Mail Room Functions (including Shipping and Receiving)
• Executes Internal Catering and Meeting Support Functions.
• Executes Facilities and Supplies Support.
• Observes the effectiveness of the functions executed and continuously improve operations. Proactively order routine items, reactively order other items, arrange printed forms and issue. Purchases stock, refill and clean machines and reconcile weekly. Coordinates bookings, sets up rooms and liaises with managers on use support during very busy periods. Maintains storage system and manually handle material. Coordinates contract and direct labor, waste and shredded material removal. Sources, prices, evaluates new equipment for approval. Any other function that may reasonably be required.
• Performs other duties as assigned.

Skills Requirements

• 1 year of experience in similar role. Proficiency in use of personal computers, Microsoft Office products and e-mail skills required.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Ability to write simple correspondence. Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or 2-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.