Facilities Assistant

Job Req Number: 131245

Time Type: Full Time

At DSV we're building the world’s leading logistics and transport network. With this exciting growth comes opportunity — and we’re looking for new talent to join us.

Facilities Assistant/Office Manager Harwich Monday-Friday An exciting vacancy an Office Manager/Facilities Assistant has become available at the DSV Road Ltd office in Harwich.

The person we are looking for will be responsible for supporting the smooth, safe and efficient day-to-day operation of the office located at Scandinavia House, Refinery Road Parkstone.

Working closely with the Building Manager, the role will provide administrative and operational support across facilities, housekeeping, supplies, contractors and general site requirements.

The successful candidate will be organised, proactive and practical, with a strong eye for detail and a commitment to maintaining a professional, clean and well-presented working environment.

What will you be doing? Key Tasks

• Support the Building Manager with the day-to-day operation and management of the site
• Ensure facilities-related actions are followed up and completed in a timely manner.
• Maintain accurate records, checklists and documentation relating to facilities and site operations.
• Escalate any building, maintenance, health & safety or operational concerns to the Building Manager & Facilities Manager promptly.
• Maintain appropriate levels of office, cleaning and general site supplies.
• Take responsibility for maintaining high standards of housekeeping across the office and relevant site areas.
• Carry out regular checks to ensure communal areas, kitchens, meeting rooms and general office spaces are clean, tidy and appropriately presented.
• Liaise with cleaning teams where standards need to be addressed or additional work is required.
• Act as a day-to-day point of contact for contractors and facilities suppliers attending site, ensuring all permits to work and site inductions are carried out and logged as necessary.
• Ensure all Risk Assessments and Method Statements are reviewed prior to contractors attending site, and filed accordingly.
• Coordinate contractor visits and ensure relevant access arrangements are in place.
• Provide general operational and administrative support to the Building Manager.
• Assist with facilities projects, planned maintenance and site improvement initiatives.
• Maintain a professional and helpful approach when dealing with employees, visitors, contractors and suppliers.
• Ensure all work is carried out in accordance with company policies, procedures and health & safety requirements

About You

• Previous experience in office management, facilities coordination, administration or a similar operational role is preferred.
• Highly organised with excellent attention to detail.
• Strong communication and interpersonal skills.
• Confident liaising with contractors, suppliers and internal stakeholders.
• Ability to prioritise and manage multiple tasks effectively.
• Proactive approach with the ability to identify issues before they become problems.
• Good practical understanding of office and facilities operations.
• Competent IT and administrative skills.
• Ability to work independently while also supporting the wider facilities and management team.
• A strong commitment to maintaining high standards of cleanliness, organisation and presentation.

What can we offer you? Competitive Salary Package and an opportunity to be a part of and grow within a driven and successful company, with a team of 160,000, operating in over 90 countries.

In addition, we can offer access to a selection of employee benefits, such as:

Enhanced Annual Leave Entitlement from your start, which increases with length of service.

Salary Sacrifice Cycle Scheme

Employee counselling, for support with physical and mental wellbeing

Company Pension, which, when a member of, also provides access to Life Cover and Critical Illness cover

Next Steps If this sounds like the next step for you, please follow the links and apply with your CV without delay!

Please be aware that all successful candidates will undergo necessary right-to-work checks and certain sites require 5-years’ worth of referencing and criminal record checks.

We do not accept CV details from Recruitment Agencies unless DSV have engaged directly regarding the role requirements beforehand.

DSV – Global transport and logistics What moves you? At DSV, we move more than goods. We move careers, ambitions and opportunities.

With close to 150,000 colleagues in over 90 countries, we are the global leader in transport and logistics, and it is our people who bring our services and solutions to life every day. From frontline operations to business functions, every role contributes to keeping supply chains flowing and societies running.

Here, you are trusted to take ownership, act on your ideas and make decisions that create real impact. It is a place where people, careers and ideas keep moving forward. We value transparency in how we communicate and collaborate, and we win together by supporting each other, challenging each other and delivering results as a team.

Start here. Go anywhere This is our promise of movement. A promise that your work matters, your contribution counts, and your career can move as far as your ambition takes it.

If you are looking to make an impact, grow your career and be part of something bigger, DSV is the place to be.

Visit dsv.com and follow us on LinkedIn, Instagram and Facebook

#StartHereGoAnywhere