Facilities Assistant Manager

JOB DESCRIPTION & RESPONSIBILITIES

• Oversee the overall operation, maintenance, and safety of building facilities, including HVAC, electrical, plumbing, fire protection systems, compressors, equipment, and other facility-related systems.
• Plan and monitor preventive maintenance, repairs, inspections, and facility improvement projects in coordination with internal teams, contractors, technicians, and service providers.
• Monitor and track maintenance requests, work orders, repair activities, and facility-related concerns using Maintenance Management Systems.
• Monitor utility consumption and building management systems and implement measures for energy conservation, cost reduction, and efficient resource utilization.
• Conduct regular inspections, safety patrols, and audits of the building, manufacturing areas, equipment, and work practices to identify hazards, facility deficiencies, and potential safety risks.
• Ensure compliance with applicable building codes, fire safety requirements, occupational safety and health standards, environmental regulations, and company policies.
• Implement and enforce safety procedures and programs, and conduct safety orientations, toolbox meetings, emergency drills, and other safety awareness activities.
• Lead or support the investigation of accidents, injuries, near-miss incidents, and other safety-related events, including identification of root causes and implementation of corrective and preventive actions.
• Ensure the availability, proper issuance, use, maintenance, and inventory of Personal Protective Equipment (PPE), safety equipment, tools, spare parts, and facility supplies.
• Coordinate emergency response activities involving power failures, water leaks, equipment breakdowns, fire alarms, security incidents, spills, and other facility emergencies.
• Supervise and coordinate the daily activities, manpower, and work schedules of maintenance, janitorial, security, and other facility personnel to ensure adequate operational support.
• Conduct performance evaluations, provide coaching and feedback, and support the training and professional development of assigned personnel.
• Ensure employees are properly trained on equipment, work procedures, safety requirements, emergency response, and applicable company policies.
• Coordinate the preparation and setup of offices, meeting rooms, and event areas, including furniture, lighting, audiovisual equipment, and other facility requirements.
• Ensure proper management of environmental compliance activities, including air emissions, wastewater, noise, solid waste, hazardous waste, and other applicable environmental requirements.
• Maintain and monitor environmental permits, clearances, certifications, regulatory documents, and compliance requirements, including timely renewal and submission.
• Coordinate the proper storage, handling, treatment, transportation, and disposal of hazardous waste through authorized service providers.
• Prepare and submit required environmental monitoring and regulatory compliance reports within prescribed deadlines.
• Serve as the company representative and point of contact during government inspections, regulatory audits, and investigations related to facility, safety, and environmental compliance.
• Implement programs for waste minimization, recycling, energy conservation, spill prevention, and environmental risk reduction.
• Coordinate with different departments to address facility, safety, and environmental concerns and monitor the completion of corrective actions.
• Provide regular reports and updates to senior management regarding facility conditions, maintenance activities, safety and environmental compliance, ongoing projects, operational concerns, manpower requirements, and resource needs.

QUALIFICATIONS

• Bachelor of Science in Mechanical Engineering or a related engineering field.
• Minimum of 10 years of experience in building facilities management, maintenance, and regulatory compliance.
• SO2 (Safety Officer 2) certification is required.
• Pollution Control Officer (PCO) certification is required.
• Qualified Energy Manager (QEM) certification or relevant experience in energy management is an advantage.
• Strong knowledge of facility operations, building maintenance, occupational safety, environmental compliance, and regulatory requirements.
• Experience in managing contractors, service providers, maintenance personnel, and facility-related projects.
• Strong leadership, organizational, problem-solving, and communication skills.