Facilities Coordinator

We're Hiring: Facilities Coordinator

📍 Brussels, Belgium | 🏢 Prothya Biosolutions

At Prothya Biosolutions, we are dedicated to producing life-saving plasma-derived medicines that improve the lives of millions of patients worldwide. To support our growing operations, we are looking for a Facilities Coordinator who is passionate about creating a safe, efficient, and well-maintained working environment.

About the Role

As a Facilities Coordinator , you will play a key role in ensuring the smooth operation of our buildings, infrastructure, and facility services. Working in a highly regulated GMP environment, you will coordinate maintenance activities, manage contractors, oversee facility services, and contribute to a safe and efficient workplace for all employees.

This is an exciting opportunity for a hands-on professional who enjoys balancing operational coordination, stakeholder management, and continuous improvement initiatives.

Your Responsibilities

Facility Operations & Coordination

• Coordinate the maintenance and upkeep of buildings, parking areas, cafeteria, and green spaces.
• Ensure the daily follow-up of site security and facility-related services.
• Coordinate preventive maintenance activities and support corrective interventions when needed.
• Manage external contractors and technicians.
• Ensure timely procurement of required materials and services.
• Maintain accurate documentation, work permits, and records in SAP.

Maintenance & Continuous Improvement

• Collaborate with internal stakeholders to plan maintenance and repair activities.
• Analyze maintenance performance and identify improvement opportunities.
• Support facility technicians with complex maintenance activities.
• Monitor facility installations and ensure optimal performance.

Site Services & Administration

• Act as point of contact for tenants regarding technical issues.
• Manage office supply inventories and key management.
• Follow up service contracts and supplier relationships for cleaning, reception, waste management, cafeteria services and other facility-related activities.
• Conduct regular Gemba walks to identify improvement opportunities.

Shutdown Coordination

• Coordinate facility maintenance, cleaning, and project activities during shutdown periods.
• Develop schedules and organize stakeholder meetings to ensure smooth execution.

Quality, Safety & Compliance

• Draft, update and improve procedures and SOPs.
• Ensure compliance with GMP requirements, EHS regulations, and company policies.
• Investigate incidents and near misses and propose preventive actions.
• Ensure appropriate use of PPE and safe working practices for employees and contractors.

What You Bring

✅ Experience in facilities coordination, maintenance planning, or technical site management

✅ Strong organizational and planning skills

✅ Experience coordinating contractors and external service providers

✅ Ability to work effectively in a regulated environment (GMP experience is a plus)

✅ Knowledge of SAP or similar maintenance management systems is an asset

✅ Strong communication and stakeholder management skills

✅ Proactive mindset with a focus on quality, safety, and continuous improvement

Why Join Prothya?

At Prothya Biosolutions Belgium, you'll be part of an international biopharmaceutical company that offers:

✨ Long-term career opportunities

✨ Continuous training and personal development

✨ Competitive salary package

✨ Group and hospitalization insurance

✨ Meal vouchers and eco-cheques

✨ Flexible Reward Plan

✨ Generous holiday entitlement

✨ One day home working opportunities after successful onboarding

Most importantly, you'll join a company where respect, diversity, innovation, and collaboration are at the heart of everything we do.

Your profile

• Bachelor's or Master's degree, or equivalent through experience.
• Ideally 5-8 years of experience in a coordinating role within a technical environment.
• Hands-on mentality and willing to take initiative.
• Strong administrative and organizational skills.
• Comfortable working with various software applications and IT tools.
• Structured, systematic, and detail-oriented.
• Flexible and capable of managing multiple priorities.
• Strong communication skills with a customer-oriented mindset.
• Able to work independently and make decisions when required.
• Fluent in Dutch and/or French, with professional proficiency in English.

Ready to Make a Difference?

Join us in our mission to improve the health of millions of patients worldwide.