Facilities Coordinator

Roles and Responsibilities

• Assist onsite Facilities Manager with daily administrative tasks.

• Maintain and organize facility related documentation and records.

• Coordinate with vendors for services like cleaning, M&E and landscape maintenance.

• Track and document vendor service schedules and liaise with client on the service arrangement.

• Assist in preparing purchase orders and tracking expenditures.

• Support invoice processing and delivery of goods and services.

• Log and follow up on service request and ensure timely resolution with the onsite technician and event assistant.

• Manage client office meeting suite bookings and another meeting room requests.

• Coordinate with technician cum Event Assistant on event setup requirement and ensure setup are complete according to requirement of requestor.

• Act as a point of contact for facility related issues.

• Monitor maintenance activities and ensure they align with the SLAs.

• Support safety and compliance checks as directed by client

• Assist in compiling data for monthly/weekly facility reports

• Support incoming delivery for client where necessary.

• Support any administrative duties assigned.

Job Requirements

• Diploma or degree in Facilities Management, Business Administration or related field.

• At least 1 to 3 years of experience in facilities or real estate management.

• Proficient in MS Offices (Excel, Word, Outlook).

• Understanding of IFM services (e.g HVAC, Janitorial, M&E, workplace management).

• Knowledge of contract management, vendor invoicing and budget tracking.

• Ability to understand client needs and align service delivery accordingly.

• Attention to details, communication, and time management.

• Good numeracy and accuracy in data handling.

• Strong communication and interpersonal skills and display positive and willing to help attitude.

• Comply with client security and access control requirements

• Willing to uphold client standards for safety and efficiency.