Facilities Coordinator

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

The Facilities Coordinator supports the safe, reliable and efficient operation of TAIT facilities by completing planned, reactive and ad hoc maintenance tasks, coordinating contractors and service providers, and maintaining accurate facilities records. The role responds flexibly to day-to-day site needs, helps minimise disruption to colleagues and operations, and occasionally drives for business purposes such as collecting supplies or supporting site requirements.

Essential Responsibilities & Accountabilities

• Complete scheduled inspections, routine maintenance and preventative tasks across the facilities in line with agreed plans and priorities.
• Respond promptly to reactive, irregular and ad hoc maintenance requests, assessing the issue and either completing a safe repair or escalating it to an appropriate specialist.
• Carry out basic repairs and upkeep to building fabric, fixtures, fittings, furniture and general site equipment within the limits of competence and authorisation.
• Monitor the condition of offices, workshops, welfare areas, external spaces and shared facilities, reporting defects and recommending practical corrective action.
• Liaise with approved contractors, suppliers, landlords and service providers to arrange visits, obtain information and support timely completion of work.
• Coordinate contractor access and on-site activity, including inductions, permits, work-area controls and completion checks in line with TAIT procedures.
• Maintain accurate maintenance logs, inspection records, contractor documents, service reports and other facilities information.
• Support statutory and routine compliance activities, security, utilities, waste management and equipment inspections, escalating specialist requirements as needed.
• Monitor facilities consumables, tools and maintenance supplies, arranging replenishment through approved processes.
• Support workspace moves, deliveries, site set-ups and other facilities activities while minimising disruption to business operations.
• Undertake occasional driving for business purposes, including the collection or delivery of supplies and support for site requirements, using an authorised vehicle where applicable.
• Follow health and safety requirements at all times, including risk assessments, safe systems of work, manual handling guidance and use of appropriate personal protective equipment.
• Communicate progress, access constraints, safety concerns and unresolved issues clearly to colleagues and the appropriate facilities or management contact.

Qualifications/Experience

To successfully perform the essential responsibilities of the role, individuals must possess the following level of education and experience, or equivalent combination. In addition, the role requires the following certifications, knowledge, skills, and where applicable, physical requirements necessary for the position.

Experience - Knowledge and Skills:

• Practical experience in facilities coordination, building maintenance, caretaking, property services or a comparable role.
• Broad practical maintenance skills, with the judgement to complete straightforward work safely and recognise when a qualified specialist is required.
• Good understanding of workplace health and safety, including risk assessment, manual handling, contractor controls and appropriate use of PPE.
• Strong organisational skills with the ability to plan routine tasks, respond to changing priorities and follow issues through to completion.
• Clear communication and interpersonal skills for working with colleagues, contractors, suppliers and other third parties.
• Accurate record-keeping skills and confidence using email, calendars and basic facilities or office systems.
• Ability to work independently, use initiative and escalate safety, compliance or operational concerns promptly.
• A valid driving licence and willingness to undertake occasional business driving in accordance with company policy.
• A relevant facilities, maintenance or trade qualification is desirable.

Work conditions of the role are:

Work is carried out across office, workshop, plant, welfare and external areas and may involve moderate exposure to dirt, dust, fumes, unpleasant odours, changing weather conditions and/or loud noises.

• The work environment involves occasional exposure to hazards or physical risks that require compliance with site rules and basic safety precautions.
• Must be able to wear and properly use appropriate personal protective equipment (PPE) in designated areas. This may include safety glasses, high-visibility clothing, hearing protection, safety footwear and other PPE required by the location or task.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.