Facilities Coordinator

Job Summary:

The Facilities Coordinator is responsible for supporting the effective day-to-day operation and administration of the company’s facilities. The role will also provide professional front-of-house support to employees, customers, suppliers, contractors, and visitors.

The Facilities Coordinator will act as a central point of contact for facilities, reception, visitor coordination, meetings, travel, workplace activities, and general administrative requirements, ensuring the workplace is safe, efficient, well maintained, organised, and professional.

Duties and Responsibilities:

• Coordinate urgent and planned preventative maintenance, servicing, inspections, and reactive repairs with the Purchasing department in line with the maintenance schedule. Ensure records are kept up to date.
• Arrange and coordinate external contractors and service providers in coordination with the Purchasing department.
• Ensure communal areas, meeting rooms, reception areas, and external areas are appropriately maintained.
• Liaise closely with Purchasing in coordinating facilities-related expenditure as and when required in ensuring the maintenance of Production equipment.
• Ensure contractors comply with company procedures, site rules, and relevant health and safety requirements.
• Act as the first point of contact for incoming telephone calls and ensure calls are answered and directed professionally.
• Manage facility access controls and permissions for employees.
• Manage office supplies, equipment, refreshments, and toiletries in coordination with the Purchasing department.
• Greet visitors, customers, suppliers, and contractors as necessary and ensure they are welcomed and directed to the appropriate person, department and/or meeting room.
• Maintain a professional, organised, and welcoming reception and visitor area.
• Rearrange and coordinate internal and external meetings to accommodate visitors.
• Arrange refreshments, lunches, and catering for meetings, customers, and visitors in coordination with the Purchasing department.
• Support the organisation of company meetings, events, and employee activities.
• Arrange business travel, including flights, hotels, accommodation, transport, and other travel requirements (UK and International).
• Prepare and communicate travel itineraries and relevant travel information.
• Coordinate accommodation and travel arrangements for employees and visitors.
• Provide general administrative support to management and other departments where required.
• Maintain calendars and schedules relating to meeting rooms, visitors, travel, and facilities activities.
• Ensure visitors and contractors follow relevant site health and safety requirements.
• Ensure the hot desk booking system, staff list and contact information is kept up to date.
• Communicate general company announcements i.e. new starters, staff announcements, company newsletters
• Undertake any other duties or tasks as reasonable required to support the business.

Qualifications and Requirements:

• Experience in facilities coordination, office administration, reception, or a similar role.
• Excellent organisational and time-management skills.
• Professional and confident telephone manner.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and work independently.
• Experience dealing professionally with visitors, customers, suppliers, and contractors.
• Strong attention to detail and administrative skills.
• A proactive and practical approach to problem solving.
• Good working knowledge of Microsoft Office, including Outlook, Word, and Excel.

Salary Review:

Opportunity for a salary uplift following successful completion of the probationary period, subject to performance review.

Job Types: Full-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay

Ability to commute/relocate:

• Winsford CW7 3PD: reliably commute or plan to relocate before starting work (required)

Experience:

• MIG welding: 2 years (preferred)
• TIG welding: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person