Facilities Coordinator cum Concierge

Job Title: Facilities Coordinator cum Concierge

Location: CBD area
Job Type: Contract
Working Days: 5 days per week
Working Hours: 8:30am – 5:30pm or 9am to 6pm
Salary: $3,200 – $3,800 per month
Attire: Office/Formal Wear

Job Responsibilities

• Coordinate daily facilities and building operations to ensure a smooth and comfortable workplace environment.
• Act as the first point of contact for visitors, tenants, clients and contractors.
• Provide professional concierge and front-of-house services, including greeting and assisting visitors.
• Manage visitor registration, access passes and meeting room arrangements.
• Handle incoming calls, enquiries and general requests professionally.
• Coordinate maintenance, cleaning, security and other facilities-related services.
• Vendor and Contract management, inclusive of vendors and contractors for scheduled maintenance and ad-hoc works.
• Monitor and follow up on maintenance issues, work orders, quotations and service requests.
• Conduct regular checks of common areas and facilities to ensure they are clean, systems are working well and maintenance are completed on periodic basis.
• Assist with meeting room bookings, event arrangements and workplace setup.
• Maintain accurate records, reports and documentation as well as office supplies or inventory or consumables.
• Attend to feedback and complaints promptly and escalate issues where necessary.
• Perform other administrative and facilities-related duties as assigned.

Requirements

• Minimum 1–2 years of experience in facilities coordination, concierge, front office.
• Good communication and interpersonal skills.
• Pleasant, professional and service-oriented personality.
• Able to interact confidently with visitors, clients, vendors and internal stakeholders as a team or individual.
• Good organisational and administrative skills, attention to details and timely reports
• Comfortable handling multiple tasks and following up on operational matters.
• Microsoft Office is necessary
• Prior experience in facilities management or building management experience.