Facilities Coordinator (shift work: 7am, 2pm, 10pm)

Security & Access Control Management

• Administer employee, contractor, visitor, and temporary access badges.
• Manage badge activation, deactivation, clearance assignments, and profile updates through access control systems.
• Coordinate onboarding and offboarding access requirements for employees and contractors.
• Conduct monthly access clearance reconciliation and audit reviews.
• Support global badge profile transfers across regional locations.
• Maintain records of access cards, temporary badges, and contractor profiles.
• Investigate and coordinate resolution of access control and badge-related issues.

Physical Security Operations

• Coordinate daily security guard operations and manpower scheduling.
• Liaise with security service providers regarding staffing, training, performance concerns, and operational issues.
• Support security inspections, patrol activities, and compliance checks.
• Coordinate security-related training programs and monthly meetings.
• Monitor and follow up on security incidents, alarms, and building access concerns.

Facilities Administration

• Manage workplace-related documentation, reports, and operational records.
• Coordinate contractor and vendor services including quotations, billing, and service requests.
• Maintain facility assets and workplace equipment records.
• Support workplace projects and operational improvement initiatives.
• Assist with car parking registration and workplace service requests.

Building Access & Card Management

• Maintain employee and contractor access card databases.
• Coordinate issuance and replacement of building access cards.
• Handle lost card processes and replacement procedures.
• Manage access card printing systems, supplies, and related equipment.
• Ensure adherence to card issuance requirements and photo guidelines.

Smart Locker & Workplace Technology Support

• Administer smart locker systems and user access.
• Coordinate with vendors for maintenance, repairs, and system support.
• Support workplace technology-related administrative tasks and issue resolution.

Reporting & Compliance

• Prepare and maintain weekly and monthly operational reports.
• Monitor completion of security and facilities checklists.
• Ensure compliance with workplace security, safety, and operational procedures.
• Maintain accurate documentation and records for audits and inspections.
• Follow up on outstanding facilities and security-related actions