Facilities Executive

Position Title: Facilities Executive

Position Level: Executive
Reports to: Head of Administration
Location: HQ - Bandar Baru Nilai

"Reliable Facilities. Productive Workplace."

Position Overview

We are looking for a proactive and hands-on Facilities Executive to oversee the daily operation, maintenance, and upkeep of the Company's office facilities. This role is responsible for coordinating maintenance activities, managing contractors, supporting office improvement projects, and ensuring a safe, clean, and functional working environment across all company premises.

Key Responsibilities
Coordinate preventive and corrective maintenance for office facilities, equipment, building services, and related infrastructure to ensure smooth daily operations.
Conduct routine inspections to identify maintenance, repair, housekeeping, and workplace safety issues, and ensure timely resolution.
Perform basic maintenance and troubleshooting works, including minor electrical, plumbing, carpentry, furniture assembly, and general office repairs.
Coordinate and supervise contractors, service providers, and building management to ensure maintenance works are completed according to required standards and timelines.
Support office renovation, relocation, workspace setup, and facilities improvement projects, including obtaining quotations and coordinating procurement of facility-related materials and services.
Monitor utilities, access control systems, CCTV, air-conditioning, fire protection systems, and other facility-related equipment to ensure proper functionality.
Maintain maintenance schedules, service records, asset registers, and facilities documentation while ensuring compliance with workplace safety regulations, housekeeping standards, and company policies.
Respond promptly to emergency maintenance requests and perform any other duties and responsibilities assigned by Management.

Requirements & Qualifications
Must Have (Essential):
Diploma in Facilities Management, Engineering, Building Maintenance, Mechanical/Electrical Engineering, or a related field.
Minimum 3 years of working experience in Facilities Management, Building Maintenance, Property Management, or a similar role.
Basic knowledge of electrical, plumbing, air-conditioning, building maintenance, and general repair works.
Ability to perform basic troubleshooting and minor repair works independently.
Experience coordinating contractors, service providers, and maintenance schedules.
Good communication, organizational, and problem-solving skills.
Proficient in Microsoft Office applications.

Good to Have:
Experience working in commercial buildings, property development, or corporate office environments.
Knowledge of preventive maintenance planning, workplace safety practices, and facilities management systems.
Familiarity with access control systems, CCTV, fire protection systems, and building services.
Possess basic technical certifications or competency in electrical or maintenance-related work.
Willingness to attend after-hours or emergency maintenance when required.