Facilities Executive

Key Responsibilities

Facilities Management

• Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
• Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly
• Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc

Transport Management

• Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors

Project Management

• Provide support to the project team for new renovation and upgrading works.
• Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
• Familiar with HDB requirements and processes related to facilities upkeep, renovations, and compliance matters

Administrative functions

• Perform sourcing, evaluation of quotations and seek approval for purchases.
• Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
• Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
• Coordinate and support the renewal of contracts and agreements required for the operations

Support other administrative activities and events

• Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
• Support all administrative works such as managing card access, printing and phone line management, etc
• Other administrative duties as assigned

JOB HOLDER REQUIREMENT

• Diploma in any discipline (or equivalent).
• Minimum 5 years of relevant work experience for diploma holders.
• Candidates without the stated qualification but with substantial relevant experience may also be considered.
• Proficiency in Microsoft Office 365 applications (Outlook, SharePoint, Word, Excel, PowerPoint) is preferred.
• Possession of own transport will be an added advantage.
• Proactive, detail-oriented, with strong communication and interpersonal skills; able to work effectively both independently and as part of a team