Facilities, Executive

• Singapore

Provides facilities and administration support to the organisation

Responsibilities

Facilities Management

• Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
• Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly
• Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc

Transport Management

• • Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors

Project Management

• • Provide support to the project team for new renovation and upgrading works.
  • Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.

Administrative functions

• • Perform sourcing, evaluation of quotations and seek approval for purchases.
  • Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
  • Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
  • Coordinate and support the renewal of contracts and agreements required for the operations

Support other administrative activities and events

• • Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
  • Support all administrative works such as managing card access, printing and phone line management, etc
  • Other administrative duties as assigned

Requirements

• Possess at least a Diploma in any discipline
• At least 5 years of relevant working experience for Diploma holders
• Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience
• Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred
• Possession of own transport will be an advantage
• Proactive, meticulous, possess good communication and interpersonal skills, and a good team player