Facilities Executive

Procurement & Contract Management Analyst

Job Summary:

We are seeking an experienced professional with strong hands-on expertise in Contract Management, Procurement Operations, Auditing, Financial Controls, Vendor Management, and Process Automation.

The ideal candidate should possess advanced Excel skills, experience managing provisions, open PO reporting, invoicing processes, and a proven track record of driving automation and operational efficiency initiatives.

Key Responsibilities:

Contract & Procurement Management

Manage end-to-end procurement lifecycle from requisition to payment.

Draft, review, administer, and track vendor contracts, renewals, amendments, and compliance requirements.

Ensure procurement activities comply with organizational policies and governance standards.

Monitor contract performance, Prepare Contract Obligation risk register, and deliverables. Financial Control & Auditing

Support internal and external audits by providing required documentation and analysis.

Ensure adherence to financial controls, procurement policies, and compliance requirements.

Identify control gaps and implement corrective actions.

Conduct spends analysis and audit procurement transactions. Vendor Management

Build and maintain strong relationships with vendors and suppliers.

Monitor vendor performance, SLAs, and contractual commitments.

Resolve supplier-related issues, invoice discrepancies, and payment concerns.

Participate in vendor evaluation, onboarding, and periodic reviews. Provision Management & Reporting

Manage monthly and quarterly provisions with accuracy and timeliness.

Prepare and reconcile accruals, forecasts, and budget-related reports.

Coordinate with Finance teams to ensure accurate accounting entries.

Analyze spend trends and identify cost optimization opportunities. Purchase Order & Invoice Management

Maintain and monitor Open PO reports and ensure timely closure of aged purchase orders.

Track PO utilization and spending against approved budgets.

Manage invoice processing, validation, dispute resolution, and payment tracking.

Ensure timely invoice approvals and payment compliance. Automation & Process Improvement

Lead and implement automation initiatives across procurement and finance operations.

Develop automated dashboards, reports, and workflows using Excel, Power Query, Power BI, VBA, Power Automate, or similar tools.

Identify process inefficiencies and recommend automation solutions.

Drive continuous improvement initiatives to enhance operational efficiency and accuracy. Reporting & Analytics

Create and maintain MIS reports, procurement dashboards, and KPI scorecards.

Perform data analysis to support decision-making and business planning.

Present insights and recommendations to stakeholders and leadership teams.

Strong experience in Vendor Management, Auditing, Provisioning, Open PO Management, and Invoicing.

Proven experience in executing automation and process improvement projects. Technical Skills

Expert-level Microsoft Excel (Pivot Tables, Power Query, Power Pivot, Advanced Formulas, VBA/Macros).

Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or similar platforms.

Power BI / Tableau reporting experience preferred.

Knowledge of procurement and contract management systems.

Strong data analysis and reporting skills.

Preferred Competencies

Excellent analytical and problem-solving skills.

High attention to detail and financial accuracy.

Continuous improvement and automation mindset.

Key Success Metrics

Contract compliance and renewal management.

Timely closure of Open POs.

Invoice processing accuracy and cycle time.

Provision accuracy and financial compliance.

Vendor performance and SLA adherence.

Automation-driven productivity improvements and cost savings.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.