Facilities Lead

Position Summary: The Facilities Lead is responsible for supporting the safe, efficient, and reliable operation of the company’s building and workspace; coordinates preventive maintenance, building inspections &repairs, seasonal facility needs, safety activities, and facility-related documentation. This position will perform basic maintenance tasks when appropriate and coordinate qualified outside vendors for more complex repairs and services. The Facilities Lead serves as the primary point of contact for day-to-day facility requests and works collaboratively with employees and leaders across all departments.

Essential Responsibilities:

• Monitor the general condition, appearance, safety, and functionality of company buildings and grounds.

• Prepare facilities for seasonal needs, including heating and cooling changes, snow and ice response, weather-related preparation, and other seasonal maintenance.

• Evaluate maintenance and repair needs and provide recommendations and solutions.

• Perform basic maintenance and minor repairs as needed, in compliance with building lease.

• Conduct routine safety inspections and promptly address or escalate identified hazards.

• Schedule and monitor routine inspections and maintenance of HVAC, electrical, plumbing, fire protection, security, roofing, lighting, elevators, emergency equipment, and other building systems, as applicable.

• Coordinate required inspections, testing, maintenance, and documentation for fire extinguishers, sprinkler systems, security alarm, emergency lighting, etc.

• Timely respond to facility requests and lead the set-up & breakdown of tables, chairs, office and furniture moves as required.

• Assist with the development of the annual facilities operating and capital budgets.

• Track facility expenses against the approved budget and report anticipated variances.

• Maintain organized records of contracts, invoices, purchase orders, inspections, repairs, and facility expenses.

• Negotiate and manage facility vendor agreements and outsourced personnel

• Support and oversee workplace safety and building compliance to maintain OSHA standards.

• Performs other duties as assigned.

Required Minimum Qualifications:

• High School or GED equivalent or higher

• 3 years’ experience related to building maintenance and operations.

• Ability to perform routine maintenance and minor repairs safely and effectively.

• Ability to recognize when a repair requires a licensed, certified, or specialized contractor.

• Familiarity with basic Word and Excel, comfortable with creating reports, POs and processing internal documents

• Strong organizational skills and the ability to manage multiple priorities and respond appropriately to faculty needs.

• General familiarity with OSHA guidelines and workplace safety practices.

• Effective verbal and written communication skills.

• Strong customer-service orientation and ability to work independently and collaboratively with employees at all levels of the organization.

• Demonstrated follow-up, follow-through, and attention to detail.

• Possess, or has the ability to obtain, Forklift Certification.

Preferred Minimum Qualifications:

• Class E driver's license

Physical Demands (refer to Addendum):

• Ability to lift 50 pounds

• Ability to work in an office & warehouse environment with some exposure to outdoor conditions with medium lifting and carrying requirements.