Facilities Manager

Role Summary

Working with Management and Departments at each site, the Facilities Manager is responsible for ensuring Northern Bio’s buildings, grounds, equipment and machinery are maintained, operational, and compliant with applicable regulations, while overseeing budgets, staff, and contractors for maintenance and support. They will ensure routine maintenance and repair of all facilities’ equipment and machinery is completed in a timely manner and documented according to regulatory requirements. The Facilities Manager will also be responsible for maintaining facility SOPs and facility records and executing a preventative maintenance plan to ensure reliability and compliance of structural systems across the company.

The Facilities Manager will be responsible for developing and executing MEP maintenance schedules using external vendors and internal resources to maintain regulatory and OSHA compliance. They will also have primary responsibility for responding to any equipment, machinery or building issues that arise, with support from the Facilities team.

Role Responsibilities

• Lead and develop a Facilities team supporting multiple sites, fostering a positive, collaborative work environment focused on excellence in service delivery.

• Predict facility/mechanical problems or risks and implement plans to avoid or mitigate them

• Maintain accurate records of inspections, maintenance, and repairs.

• Analyze operating costs and assist in creating budgets for appropriate allocation of resources

• Assess utilities and operational setups to optimize operational efficiencies and costs

• Oversee preparation of facility reports and compliance records

• Plan and manage equipment and infrastructure maintenance work

• Negotiate, recommend and oversee contracts of outside vendors for equipment and site maintenance

• Work with safety to ensure compliance with safety protocols and OSHA standards

• Prepare and manage the facilities maintenance budgets, ensuring cost-effective use of resources.

• Design and/or facilitate training as required for safe and effective operation of equipment

• Ensure appropriate response to any building or equipment issues that arise, in accordance with escalation procedure.

• Coordinate with IT and QA to oversee and ensure regulatory compliance for the Environmental Monitoring System (EMS) and Building Management System (BMS)

Role Requirements

• At least 5 years of experience in facility maintenance operations leadership.
• Project management experience
• Ability to follow and implement safety protocols
• Ability to collaborate with company leadership, engineering, construction and maintenance personnel
• Sound understanding of engineering principles, both electrical and mechanical preferred
• Skilled in electrical systems
• Boiler Operator’s license and Level 2 national vocational qualification (NVQ) Certification in Plant Operations (or equivalent) preferred.
• Knowledge of environmental regulations and requirements
• Knowledge of facilities regulations and building codes, with particular emphasis on AAALAC, USDA and GLP.
• Knowledge of EMS and BMS systems
• Construction, Operation, and Maintenance cost analysis
• Ability to read and comprehend facility/construction plans
• Basic computer proficiency in MS Word, Excel, PowerPoint, Outlook

Behavioral Expectations

• Self-aware, open, and respectful, as well as inclusive in interpersonal interactions.
• Participate in complex, corporate-wide initiatives and contribute to the company’s overall success in realizing goals.
• Excellent communication (oral and written) and people skills to engage internal stakeholders, city engineers and inspectors.
• Collaborative and initiative-driven style.
• Ability to multi-task and work in a fast-paced environment.

Special Requirements

• The person filling this position will spend the majority of their time working in and around the facility. There will be exposure to animal pathogens and chemicals. There will be potential handling of, and/or exposure to, animal tissue and zoonotic organisms
• Ability to don and wear personal protective gear, including N95 masks and respirators.
• Physical activity: lifting (up to 50lbs), carrying (up to 40lbs for up to 50 feet), pushing/pulling (up to 75lbs force), reaching, gripping/pinching, standing and ascending ladder without restriction.
• Ability to travel between Northern Bio sites.
• Ability to work beyond typical work schedule including but not limited to evenings, weekends, and on short notice to address emergency issues at a facility.