Facilities Manager

St. Cyril of Alexandria School

Job Description Job Title: Facilities Manager Status: Full time

Exemption Status: Exempt

Department/Location: St. Cyril of Alexandria School / Tucson, AZ

Primary Function: Under the direction of the Pastor, or School Principal, or other assigned manager is responsible

for managing the maintenance of a parish and school including buildings, equipment, grounds, and their related

upkeep. Also responsible for managing other employees. The Employee shall be a minister of the Gospel and

Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner

worthy of the call you have received.” (Eph. 4:1)

Essential Duties and Responsibilities:

• Support the Church’s spiritual and pastoral mission.
• Shall abide by Catholic principles in the employee’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to
• Catholic moral strictures.
• Develop an annual facilities maintenance budget and present the same to the pastor or school principal for approval.
• Manage the budget within applicable guidelines; communicate any budget issues or concerns with the pastor or school principal on a timely basis.
• Ensure maintenance and upkeep of grounds; supervise employees as assigned.
• Oversee the development of all new construction, renovations and restoration of property and other facilities including heating, ventilation and air conditioning systems.
• Be responsible for the installation, maintenance, and repair of machines, tools, equipment and other maintenance and procedures.
• Ensure that all assigned buildings are functional and compliant with building code regulations.
• Secure Building and occupants by maintaining alarm and fire protection devices.
• Arrange for purchase of routine maintenance and repair supplies and equipment.
• Maintain and be accountable for inventory records on tools, equipment, and supplies.
• Prepare all applicable contracts for maintenance and upkeep of facilities and present for approval.
• Assist in the development of a budget for maintenance and upkeep of facilities; manage the facility within allowed budget.
• Assist in securing insurance providers as necessary; manage the insurance portfolio, including claims; prepare insurance certificates.
• Manage all assigned personnel in accordance with established personnel guidelines.
• Maintain a working knowledge of relevant issues, laws, and regulations; continued professional education in relevant areas.
• Maintain a clean and safe working environment in the grounds and buildings.
• Perform other duties as assigned.

Physical/Mental Requirements : Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal facilities operation's environment.

Required Activities: Walking; sitting; standing; stooping; reaching; talking; handling; hearing; carrying; climbing; ladders; and keyboarding.

Basic Qualifications:

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; must be in full communion with the Catholic Church.
• Excellent communications skills, verbal and written; human relations, and interpersonal skills.
• Exercise courtesy to fellow employees, parishioners and the public.
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
• A working knowledge of budgeting and finances.
• Ability to maintain confidentiality.
• Ability to work collaboratively in a team environment; punctuality is a must; ability to travel locally as required.
• Proficiency in computer technology to include word-processing, spreadsheets and PowerPoint.
• Knowledge of construction practices, heating, cooling and ventilation, and ground maintenance practices.
• Knowledge of commercial construction policies; understanding of building codes and regulations.
• A working knowledge and understanding of insurance programs.
• Ability to successfully pass a background, criminal history, and credit history check.
• Possess a valid Arizona driver’s license.
• Professional bearing; clean and neat personal appearance.

Education and Experience:

• Associate degree in architecture or facilities management or equivalent education.
• 2 years practical experience in facilities management.
• 2 years experience in an architecture, engineering, or construction environment.
• Experience with heating, ventilation, air conditioning, and cooling systems (HVAC).

Other / Preferred Skills:

• Bi-lingual (English/Spanish) preferred.

Covenants of Employment: St Cyril of Alexandria School is a Roman Catholic religious organization and that all employees are expected to

respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church

and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve

in the School when that person is determined to have engaged in the abuse of a minor or to have

violated boundaries in dealing with minors.