Facilities Manager

General Function

The Rosenblum Companies is looking for an experienced Facilities Manager(FM) to lead the people, systems, and strategies to help ensure that our portfolio performing at its best. This is a hands-on leadership role for someone who understands that exceptional facilities management goes beyond maintaining buildings—it’s about protecting assets, improving performance, developing great teams, and creating an exceptional experience for our customers.

The FM will oversee building operations across our commercial and multifamily portfolios. Leading a team of Lead Building Engineers and working closely with our Property Management, Construction and Asset Management teams, this role will identify efficiency strategies to improve building performance, strengthen operation standards and drive long-term value across our properties.

If you enjoy solving complex building challenges and want the opportunity to make a measurable impact across a growing real estate portfolio, we’d love to hear from you.

About Us

The Rosenblum Companies is one of the Capital District's largest fully integrated real estate development and management companies. Our portfolio encompasses over 1.7 million square feet of award-winning office, industrial, retail, self-storage (ValuSpace® Personal Storage), and residential mixed-use properties, notably The News Apartments and Vicina – Modern Urban Flats, both in Troy, NY, as well as the company’s own flexible workplace brands, Hone Coworks and Launchbox Flexible Warehouse Suites. For nearly four decades, Rosenblum has focused on creating and sustaining Better Spaces . We’re proud to have been named Developer of the Year in 2024 and one of Albany’s “Best Places to Work” and Times Union’s “Top Workplaces”!

Major Accountabilities

Lead, Mange and Hold Accountable building engineering team

• Provide overall training, direction and supervision of the building maintenance team and other team members as applicable.
• Foster guidance, support, and improvement opportunities through weekly team and regular 1:1 meetings.
• Regularly monitor team and property performance through metrics, observation, and collaboration.

Strategic Owner of Building Management Systems

• Serve as the company subject matter expert for all Building Management Systems (BMS).
• Develop long-term strategies to optimize building automation and system performance.
• Identify operational inefficiencies through trend analysis and data reporting.
• Partner with controls contractors to identify and address issues and implement system improvements. [LZ1]
• Standardize BMS programming and operational practices across the portfolio.
• Utilize building analytics to improve occupant comfort while reducing operating costs.

Repair & Maintenance Budget Ownership

• Develop, manage, prepare annual Repair & Maintenance (R&M) budgets for all assigned properties in cooperation with the Accounting team.
• Monitor and analyze monthly budget variances and implement corrective action when necessary.
• Identify opportunities to reduce operating costs without sacrificing service quality.
• Evaluate repair-versus-replacement decisions using lifecycle cost analysis.
• Ensure maintenance expenditures align with company financial goals.

Sustainability & Energy Management

• Develop and execute energy efficiency initiatives across the portfolio.
• Lead sustainability programs that improve operational efficiency and environmental performance.
• Track energy benchmarking and utility performance metrics.
• Identify rebate opportunities and incentive programs for capital improvements.

Capital Planning Budget

• Develop annual and a 5-year rolling capital improvement plans for portfolio-wide capital and major expenditure plan to ensure buildings reflect The Rosenblum’s standards and property management best practices, while aligning spending with budgetary needs. Prioritize projects based on asset condition, lifecycle, risk, and return on investment.
• Oversee execution of approved capital projects from planning through completion. Monitor project budgets, schedules, and quality standards.
• Ensure coordinate with consultants, contractors, and internal stakeholders throughout project implementation.

Preventative Maintenance & Inspection Programs

• Develop and maintain comprehensive preventative maintenance programs.
• Reduce reactive maintenance through continuously improving maintenance programs using reliability-centered maintenance principles.

Other General Duties and Expectations

• Provide hands-on training and direction to BE’s with an emphasis on quality, timeliness, cost savings, safety, and knowledge of building systems.
• Supervise, schedule, and ensure follow through of building repairs and maintenance through work orders, preventative maintenance programs, and regular onsite inspections.
• Escalate any tenant relationship concerns to the Property Manager as appropriate and assist in resolution.
• Serve as backup to Lead Building engineers and Property Manager(s) as needed including being available for emergency response during non-work hours
• Perform related duties as assigned based on company needs.

Knowledge, Skills, & Abilities

• Knowledge of building systems, HVAC, electrical, plumbing and mechanical systems.

• Knowledge of customer service standards and procedures with ability to provide efficient, timely, reliable and courteous service to internal customers.

• Strong interpersonal and communication skills and ability to work effectively with a diverse community.

• Strong attention to detail, organization, and time management skills, with the ability to prioritize multiple tasks seamlessly.

• Collect, interpret, and/or analyze complex data and information. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Understand and respond to a diverse population.

• Ability to calculate basic figures and amounts such as totals, averages, percentages, fractions, etc., using calculators and basic Excel formulas.

Minimum Job Requirements

• 5-7 years of experience of facilities management experience.
• Experience managing both commercial and multifamily real estate portfolios.
• professional designation or licensure
• Experience leading and managing maintenance teams and vendors.
• Proven ability to build and maintain quality relationships with tenants, vendors, and team members.
• Ability to work with sensitive files and maintain confidentiality.
• Computer literate, proficient with common business software/applications (e.g., Microsoft Office suite), and ability to adapt to new technology and mentor team in doing so.

Working Conditions & Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee may be required to engage in physical activity including bending, transporting, reaching, operating a computer, phone, and communicating efficiently. The ability to remain in a stationary position as needed, potentially for prolonged periods, is required.
• Ability to move and position equipment weighing up to 25-50 pounds, independently or with assistance, and to work off ladders on an occasional basis.
• Local travel to our properties or other destinations may be required; as such, an unrestricted driver’s license is required.
• Work is typically done indoors in an office environment with low to moderate noise levels requiring the individual to moderate the volume of speech and devices; however, maintenance/construction/other activity at company properties may occasionally involve moderate work around some elements such as extreme temperatures, dirt, dust, pets, smoke, fumes, unpleasant odors, and/or loud noises.

Apply now! If you are looking to join a collaborative team that always goes above and beyond, has an innate attention to detail, and takes the long view in everything we do, this a perfect opportunity for you.

This is a direct-hire opportunity.

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Please do not make phone calls or contact third-party recruiters.

Disclaimer: The Rosenblum Companies do not accept unsolicited assistance from search firms, employment agencies, or third-party recruiters for any employment opportunities. Please refrain from making phone calls or sending emails to any employee of The Rosenblum Companies regarding this opening. All resumes submitted by search firms, employment agencies, or third-party recruiters to any employee of The Rosenblum Companies via email, the Internet, or in any form and/or method without a valid written search firm agreement in place for this position will be considered the sole property of The Rosenblum Companies; no fee will be paid if The Rosenblum Companies hires a candidate as a result of the unsolicited referral or through other means.