Facilities Manager

JOB FUNCTION:

The Facilities Manager is a hands-on member of the facilities team who maintains and repairs buildings, grounds, pool, equipment, and vehicles at both The Arc of San Antonio locations. This position performs building inspections and preventive maintenance, responds to work orders and urgent repairs, and helps keep spaces clean, safe, and ready for participants, staff, and visitors. The manager also coordinates specialized contractors when needed and helps evaluate future custodial and facility staffing needs as operations develop.

IMMEDIATE SUPERVISOR:

Chief Financial Officer (CFO)

SUPERVISES:

None at this time. This position may be assigned supervisory responsibilities in the future based on organizational needs.

PRIMARY WORK HOURS:

Monday through Friday, Full Time

QUALIFICATIONS:

• High school diploma or GED and at least three years of facility maintenance or building operations experience.
• Knowledge of building systems, general repairs, preventive maintenance, and safe use of hand and power tools.
• Ability to perform maintenance work independently, set daily priorities, and coordinate facility needs across two locations.
• Strong communication, organization, troubleshooting, and Microsoft Office skills, including Outlook, Excel, and Word.
• Must be at least 18 years old, have a valid Texas Driver’s License and proof of liability insurance, and clear a criminal background history check and drug test.
• Ability to lift 50 pounds; stand and walk for extended periods; bend, squat, reach overhead, climb ladders safely, and work indoors and outdoors.
• Availability for scheduled on-call, weekend, or after-hours facility emergencies, including alarm monitoring, when required.

DUTIES:

• Walk through both locations regularly; check program areas, restrooms, exits, lighting, mechanical spaces, parking areas, grounds, and the pool; correct hazards within training or document and escalate them promptly.
• Receive, prioritize, and complete facility work orders, including urgent repairs; coordinate cleaning and basic maintenance needs and follow up to ensure completion.
• Perform scheduled preventive maintenance on building systems, equipment, pool, and vehicles; inspect fleet condition, document service, and arrange routine vehicle maintenance and repairs.
• Troubleshoot and carry out repairs within training and authorization, including light carpentry, painting, drywall, flooring, door and hardware adjustments, and minor plumbing, electrical, and HVAC tasks.
• Perform room setups, furniture moves, equipment replacements, minor improvements, and urgent facility needs as required.
• Monitor facility cleanliness, maintain tools and equipment, and obtain or restock supplies; assist with cleaning when coverage or conditions require it. Remain accountable for both facilities meeting established cleanliness standards each business day.
• Assess facility and custodial workload, coverage, and staffing needs; recommend improvements to the facilities staffing structure as operational needs develop.
• Diagnose issues requiring licensed or specialized work; obtain quotes and make purchasing and repair recommendations in accordance with organizational approval policies; coordinate vendors and verify completed work.
• Schedule and attend required building inspections and fire drills; identify, document, correct, or escalate unsafe conditions and support applicable facility, vehicle, and safety requirements.
• Plan and carry out appropriate small facility projects; coordinate major repairs and identify upcoming equipment and capital replacement needs.
• Track maintenance and facility expenses, support budget planning, and communicate significant repairs, service disruptions, and costs to leadership.
• Keep current work orders, inspection reports, preventive maintenance and fleet records, vendor information, equipment inventories, and project lists.
• Perform other related duties as assigned.

BENEFITS:

Group medical, dental, vision, life and short-term disability insurance plans; paid holidays and PTO (paid vacation/sick leave); supportive work environment.

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Work Location: In person