Facilities Manager

About Casterly

Casterly is a Singapore-headquartered Circular Economy Technology company operating across Singapore, Malaysia, Australia, New Zealand, Thailand, Philippines, Greater China, and India. Casterly delivers end-to-end lifecycle management for enterprise technology through IT Asset Disposition (ITAD), Refurbishment & Repair, Infra Managed Services, AI-enabled Lifecycle Intelligence, and Circular Economy solutions.

Role Summary

The Office Administrator will be the backbone in managing offices, factory and front desk. This role demands a proactive individual with strong exposure in a corporate ecosystem who can independently anchor maintain workplace upkeep and ensure smooth administrative operations.

Key Responsibilities

· Maintain office inventories, pantry supplies, corporate stationery, and operational consumables by proactively tracking stock levels and ensuring timely procurement.

· Ensure the upkeep, cleanliness, safety, and hygiene of office premises, meeting rooms, common areas, employee facilities, and factory administrative spaces.

· Coordinate with building management, facility vendors, housekeeping, security personnel, maintenance teams, and utility service providers to ensure smooth day-to-day operations.

· Manage petty cash, maintain accurate expense records, process reimbursements, and ensure proper documentation and approvals for administrative expenditures.

· Support facility setup activities, including office infrastructure, seating arrangements, utilities, access control, signage, and employee amenities.

· Coordinate vendor onboarding, purchase requests, service agreements, and periodic vendor performance reviews.

· Monitor and manage office assets, furniture, equipment, and maintenance schedules to ensure operational readiness.

· Assist in travel, accommodation, transportation, courier, and logistics arrangements for employees, administrative support for company events.

· Maintain records related to facility management, asset registers, vendor contracts, utility bills, and statutory documentation.

· Ensure availability and maintenance of first-aid supplies, safety signages, visitor management systems, and employee access records.

· Track utility consumption (electricity, water, internet, telecom) and coordinate timely payments and service continuity.

· Support EHS (Environment, Health & Safety) initiatives by ensuring compliance with workplace safety requirements, emergency preparedness, and facility-related regulatory guidelines.

· Liaise with HR, Operations, Finance, and other departments to provide administrative support and ensure efficient workplace operations.

Required Qualifications & Skills

· 3 to 4 years of proven experience in office administration or facility management within a corporate environment.

· Strong communication capabilities

· Prefer someone who is based closer to our office

· Strong multitasking skills, exceptional time management, and a proactive problem-solving mindset.

What We Offer

· Growth-oriented and supportive work environment.

· Opportunities to scale responsibilities alongside company expansion.

Pay: ₹13,516.64 - ₹35,000.00 per month

Work Location: In person