Facilities Manager

Description Concern Housing is seeking a Facilities Manager to oversee the management, maintenance, and operational setup of the agency’s Brooklyn & Bronx properties. The Property Manager is responsible for managing a portfolio of the organizations properties with regards to site management and maintenance.

Days/Hours: Monday - Friday; 9am - 5pm

Duties And Responsibilities

• Ensure sites are prepared for regularly scheduled state and other funding source inspections including HUD, REAC, OMH, HHAP, etc. Compile any documentation required for these inspections. Prepare buildings for audit reviews
• Enforce the programs rules and regulations by working with the Program Director and Building Superintendent.
• Oversee the make ready process of all vacant units to ensure timely turnover
• Conduct site inspections routinely with PM and Program team as needed.
• Regularly inspect all units and buildings to ensure code compliance
• Assess, report, and coordinate site capital needs
• Obtain bids for capital needs. Develop scope of work, obtain and review bids, etc.
• Manage, review and renew all service and building contracts
• Process purchase orders
• Coordinate vendor scheduled and required service appointments
• Respond to building inquiries, inspection requests, violations, notices etc.
• Obtain, negotiate, review all building service contracts and monitor the performance of vendors
• Establishing and retaining files for warranties and service contracts and ensuring their proper utilization
• Maintenance coordination: Reviewing, documenting, and tracking all work orders. Reviewing and responding to calls/emails from staff and others regarding property issues. Coordinating moves, inspections, appointments, etc.
• Recommend and assist to establish department policies and procedures
• All other relevant assignments as requested by the agency Director of Property Management or other senior administrative staff
• Remain current with all Agency required compliance documents and trainings.
• Performs other related duties as assigned

Requirements: Bachelor’s Degree preferred along with a minimum of 2 years of experience in Property Management. Must possess strong organizational, communication, and problem solving skills with the ability to manage multiple priorities and work collaboratively with vendors, contractors, and internal departments. Experience coordinating inspections, compliance documentation, maintenance operations, and vendor management strongly preferred. Supervisory experience preferred.

Concern Housing offers a generous benefit package which includes; Medical Insurance (Agency pays 80% of the premium), Affordable Voluntary Dental and Vision Insurance, Flexible Spending Accounts, Agency Sponsored Retirement Plan, Employee Sponsored 403(b) Retirement Plan, Agency Sponsored Life Insurance Coverage and an Excellent Paid Time Off Package. Concern encourages employee growth, offering Educational Assistance and Scholarship Programs, Licensure Reimbursement and Possible Internship/Clinical Supervision. Referral Bonuses are also available! Salary: $62,000/yr

Position Requirements

About the Organization Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.