Facilities Manager

Job Summary

To manage all planned, preventative and responsive maintenance housekeeping standards, compliance checks and dayto-day operational readiness throughout the Embassy Complex (Theatre & Culture House) and surrounding grounds.Through strategic planning the postholder will take a hands-on lead in ensuring the venue is safe, secure, clean, wellpresented,efficiently maintained and ready to support performances, hires, meetings, visiting companies, audiences,staff, volunteers and contractors.The post-holder will act as principal health and safety lead for both the Embassy Complex and the Seaview Colonnadeproviding support and guidance to operational teams at both sites.

Please note the closing date for this position is 6th November 2026 however we may close this earlier should enough appliations be receievd.

For more information please contact the Theatre's Manager Pollyanne Trapmore-Shaw via email - [email protected]

To apply, please visit this vacancy on our website (https://magnavitae.org/career/facilities-manager/ ), complete an application form and email to [email protected]

Key Responsibilities:

East Lindsey District Council owns the Embassy Theatre complex and Seaview Colonnade. Its Technical Services team maintains the sites in liaison with Magna Vitae as tenant and operator.

Facilities Operations, Maintenance & Housekeeping

• Maintain venue, grounds and housekeeping standards, ensuring all areas are safe, presentable and ready for use.
• Complete scheduled checks, minor repairs and routine maintenance - engaging specialists when required.
• Monitor fire systems, escape routes, water hygiene, COSHH, asbestos and other building health risks.
• Maintain plans, logs, checklists, stock and asset records, and support quotations and improvement proposals.
• Line-manage the part-time cleaner and coordinate cleaning, consumables, waste, pest control contracts.
• Maintain external areas, clear access and emergency routes, and support external gritting in poor weather.

Contractors, Suppliers & Building Services:

• Coordinate contractors and suppliers, including access, attendance, compliance and documentation.
• Manage maintenance contracts and servicing of non-theatrical building systems with relevant colleagues.
• Receive deliveries safely and support venue resets, furniture moves and event setups.

Health, Safety, Security & Statutory Compliance:

• Lead the development, implementation and monitoring of health and safety policies, procedures and safe systems of work.
• Lead fire safety, emergency and business continuity arrangements, including risk assessments, evacuations exercises and training.
• Ensure compliance with all relevant health and safety legislation, regulations and approved codes of practice.
• Conduct safety inspections and compliance checks.
• Monitor health and safety performance and report on compliance, trends and improvement actions.
• Maintain counterterrorism and protective security procedures, working with teams on incident response.
• Investigate accidents, incidents, near misses and dangerous occurrences and ensure appropriate corrective actions are implemented**.**
• Promote a positive health and safety culture throughout the company.

Keyholding & Operational Duty:

• Manage keys, authorised access and sensitive information, and complete opening and closing duties.
• Coordinate monthly site rotas alongside colleagues
• Participate in the out-of-hours rota and respond to urgent facilities or building issues.
• Work flexibly around operational needs, including evenings, weekends, Bank Holidays with appropriate notice.

Teamwork, Customer Service & General Responsibilities:

• Contribute to operational planning, service improvement and the mobilisation and ongoing operation of the Culture House.
• Collaborate with colleagues, stakeholders and partners to support cultural activities and organisational objectives throughout the company.
• Represent Magna Vitae professionally and provide a welcoming service.
• Follow organisational policies and undertake other duties appropriate to the role.

Job Requirements:

• Experience of a similar facilities, maintenance, building operations or venue duty role.
• Proven competency and confidence in the use of computers and basic IT systems, including electronic records, checklists and reporting systems.
• Proven competency and confident application of DIY and practical maintenance skills.
• Understanding or practical experience of Health & Safety, risk assessments, safe systems of work and compliance monitoring.
• Understanding or experience of building safety systems, including fire alarm testing, emergency lighting, firefighting equipment and evacuation arrangements.
• Experience of managing or maintaining maintenance logs, asset/equipment records, stock records, inspection records or similar documentation.
• Experience of supporting cleaning, housekeeping, waste management and general building presentation standards.
• First Aid trained.
• IOSH Qualified.
• SIA Trained / registered
• IPAF Trained/qualified
• Hold a Full Clean Driving License
• Excellent team player, with a proactive approach
• A willingness to undertake further training relevant to the position
• Demonstrate a good level of physical capability for day-to-day tasks, including routine building checks, set-ups and practical maintenance duties.
• Able to work in a self-motivated way, under pressure and to tight deadlines, while prioritising competing operational and maintenance requirements.
• Good verbal and written communicator, with strong organisational and administrative skills
• To be an ambassador of the venue and provide a professional, welcoming service to customers, colleagues and visitors.

Pay: Up to £33,703.00 per year

Benefits:

• Company pension
• Discounted or free food
• Employee discount
• Gym membership
• On-site parking

Work Location: In person