Facilities Manager

Responsible for supporting the functionality, safety, and sustainability of buildings, grounds, infrastructure, real estate, and equipment of the organization; provides services such as lease management and administration, capital project planning and

management, and property and equipment maintenance.

Responsibilities

• Effective Process Management & Operations

• Facility and vendor management

• Drafts and implements routine maintenance schedules

• Fleet Vehicle Management

• Participates in creation of budget and ensures adherence (includes billing and utilization as necessary)

• Reconciles credit cards and facility invoices.

• Project Management and Strategic Facilities Plan

• Facilities Process Improvement

• Establish and maintain a digital maintenance supporting portal

• Prioritize facilities request and complete thorough and timely follow through

• Review and complete monthly, quarterly and annual safety and property inspections across all LADD facilities.

• Compliance and Quality

• Responsible for facilities compliance, safety, & security

• Completes and submits reports accurately within established timeframes

• Proactively collaborates with all LADD departments and regulatory agencies

• In collaboration with Compliance and HR, ensures First Aid equipment is purchased, maintained, and stored properly across all sites

• Review and manage Emergency Procedures, including fire drills, evacuations, and lockdowns.

• Represents LADD to the public in a positive manner as appropriate

• Stays up to date on industry practices and ensures appropriate ongoing training of current staff

• Keeps up-to-date on all relevant training and certifications

• Other duties as assigned

SKILLS AND EDUCATION:

• Associates/Bachelor’s degree and 3-4 years of facilities management experience or;
• High School Diploma or equivalent and 7+ years of facilities management
• Well-versed in mechanical, plumbing, electrical, HVAC, and facilities management best practices
• Must have a good working knowledge of maintenance systems including electric, HVAC, plumbing and carpentry and preventative maintenance that includes the repair and/or replacement of assets.
• Demonstrated experience with project management, business management or construction management
• Ability to manage multiple, complex projects simultaneously
• Demonstrated ability to meet deadlines, communicate delays, clarify ambiguous situations
• Experience using facility management or project management software
• Must have ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.