Facilities Manager

Swish is building the next generation of food delivery by owning the entire value chain, from menu design and pricing to kitchen operations and customer experience. Backed by leading investors, we're building the future of food delivery by continuously launching new products, expanding into new markets, and creating innovative operating models.

We are looking for a hands-on Facilities Manager to ensure smooth day-to-day office operations. The role will primarily focus on asset management, inventory, workplace facilities, vendor coordination, and administrative support .

What You’ll Own

Asset & Inventory Management

• Manage the complete lifecycle of company assets, including allocation, tracking, maintenance, and recovery.
• Maintain accurate asset and inventory records and conduct periodic physical checks.
• Ensure adequate availability and timely replenishment of office supplies, onboarding kits, and essential consumables.
• Coordinate repairs, replacements, warranties, and servicing of office and IT equipment.

Facilities & Office Operations

• Ensure the office, pantry, washrooms, common areas, and equipment are maintained to the required standards.
• Coordinate housekeeping, facility staff, building management, and external vendors.
• Proactively identify maintenance and operational issues and ensure timely resolution.
• Ensure office requirements are supported across regular and extended working hours.

Vendor, Procurement & Finance Coordination

• Manage vendor coordination for office supplies, maintenance, repairs, and other operational requirements.
• Support quotation comparison, procurement, invoice processing, and payment follow-ups.
• Track vendor contracts, recurring expenses, and renewals while ensuring adherence to approved budgets.
• Coordinate employee travel and other administrative requirements when needed.

Employee & HR Support

• Support employee onboarding and exits from a facilities and asset perspective.
• Coordinate logistics for internal events, celebrations, and other workplace initiatives.
• Partner with HR, Finance, IT, and other teams on day-to-day operational requirements.

What We’re Looking For

• 6+ years of experience in facilities management, office administration, workplace operations, or a similar role .
• Strong understanding of asset, inventory, vendor, and office operations management.
• Good organizational and follow-up skills with strong attention to detail.
• Practical problem-solving ability and a proactive approach to identifying issues.
• Comfortable taking ownership and working independently.
• Good communication and stakeholder coordination skills.
• Working knowledge of Excel / Google Sheets .
• Dependable, grounded, and collaborative approach to work.